Purchasing Administrator

Description

Job Summary: We are seeking a Purchasing Administrator to manage procurement and ensure the proper functioning of the supply chain. Key Highlights: 1. Stable incorporation into an established company in the wood sector. 2. Professional training and development plan. 3. Participation in improvement and optimization projects. Puertas Sevillano is looking for a **Purchasing Administrator** to join the Purchasing Department. The selected candidate will support end-to-end procurement management, ensuring accurate administrative processing of purchases, supplier follow-up, and documentation control associated with supply processes. **Job Mission** To ensure efficient administrative management of purchases of raw materials, auxiliary products, and services, contributing to timely, high-quality, and cost-effective material availability, as well as to the proper functioning of the company’s supply chain. **Main Responsibilities** **Administrative Purchase Management** * Prepare and process purchase orders according to production and stock requirements. * Register and update purchase information in the ERP system. * Monitor purchase orders and delivery dates. * Manage incidents related to supplies, delays, or documentary discrepancies. * Verify delivery notes, invoices, and other purchase-related documentation. **Supplier Relations** * Maintain regular contact with national and international suppliers. * Request quotations and comparative analyses of offers. * Monitor agreed commercial terms. * Collaborate in periodic supplier evaluations. **Control and Analysis** * Update supplier databases, pricing, and purchasing conditions. * Prepare purchase tracking, consumption, and cost reports. * Monitor stock levels and collaborate on procurement planning. * Support the identification of alternative supply sources and cost optimization. **Internal Coordination** * Closely collaborate with Production, Logistics, Warehouse, and Finance departments. * Provide up-to-date information on order status and deliveries. * Participate in continuous improvement projects for purchasing processes. **Requirements** **Education** * Higher Vocational Training Cycle in Administration and Finance, International Trade, Transport and Logistics, or equivalent. * Additional training in Purchasing, Procurement, or Supply Chain will be valued. **Experience** * Minimum 2 years’ experience in administrative roles within purchasing, procurement, or logistics departments. * Prior experience in industrial companies—especially in the wood, furniture, carpentry, or manufacturing sectors—is highly desirable. **Technical Knowledge** * Advanced proficiency in Microsoft Excel. * Experience working with ERP systems. * Knowledge of document management and administrative purchase control. * Familiarity with wood-derived materials, panels, hardware, veneers, varnishes, and industrial supplies is advantageous. * English level B1\-B2 is desirable for managing international suppliers. **Professional Competencies** **Organization and Planning** Ability to manage multiple orders and priorities while ensuring adherence to deadlines and procedures. **Attention to Detail** Rigorous review of documentation, orders, invoices, and supplier data. **Internal Service Orientation** Ability to effectively collaborate with production, warehouse, and other departments, providing prompt and accurate responses. **Communication** Skill in maintaining fluent professional relationships with suppliers and internal teams. **Problem Solving** Ability to identify issues and propose swift, effective solutions minimizing impact on production. **Analytical Ability** Interpretation of purchasing, cost, and consumption data to support decision-making. **Teamwork** Collaborative attitude and willingness to contribute to achieving the organization’s shared objectives. **Results Orientation** Commitment to cost optimization, deadline compliance, and continuous improvement of purchasing processes. **What We Offer** * Stable incorporation into an established company in the wood sector. * Professional training and development plan. * Participation in supply chain improvement and optimization projects. * A dynamic and collaborative work environment. **If you are interested in developing your professional career in Purchasing within an industrial company in the wood sector, this could be your opportunity.** Benefits: * Free parking * Uniform provided Work Location: On-site employment