Administrative Assistant

Description

Job Summary: We are seeking an Administrative Assistant to provide support in technical and operational documentation management with suppliers, customers, and carriers, within a dynamic environment involving international contact. Key Highlights: 1. Administrative and documentary support in Quality, Procurement, and Logistics departments. 2. Opportunities for professional development and internal growth. 3. Learning in food quality and operations. **JOB MISSION** Provide administrative and documentary support to various departments, ensuring proper management of technical documentation (laboratory records, certificates, specifications) and operational follow-up with suppliers, customers, and carriers. **MAIN RESPONSIBILITIES** Support to Quality: \- Management of laboratory analyses and result control. \- Filing and control of CoAs (Certificates of Analysis) and specifications. \- Documentary support for customer requirements, document control, and traceability. Support to Procurement: \- Support in updating specifications. \- Requesting and tracking supplier documentation. \- Registration and maintenance of supplier data. Support to Logistics / Operations: \- Administrative support in order management. \- Documentation tracking for shipments and receipts. \- Control of logistics documentation (delivery notes, CMR consignment notes, invoices, etc.). **PROFILE REQUIREMENTS** \- Vocational Training (Medium or Higher Level) in Administration, Logistics, Commerce, or related field. \- 1–3 years of experience in a similar administrative role (food industry experience is desirable). \- Intermediate level Excel proficiency. \- Basic knowledge of food quality standards (IFS/BRC/ISO) is desirable. \- Intermediate to advanced English proficiency *(spoken, reading, writing emails/technical documentation)* **KEY COMPETENCIES** Organization and attention to detail, proactivity and sense of responsibility, ability to work in teams and coordinate across departments, strong written communication skills, and capability to handle critical documentation. **WHAT WE OFFER** \- Employment with a stable company in the food industry. \- Genuine opportunities for professional development and internal growth within a dynamic environment. \- A stable position offering real learning in food quality and operations. \- A professional, cross-functional environment with international contact. Availability: Immediate Remuneration: Minimum salary per collective agreement or based on experience, plus bonuses Working Hours: Monday to Friday (8:30 AM to 5:30 PM) Location: Villa de Yuncos Industrial Park, 45210, Yuncos (Toledo) Permanent contract after probationary period Join our team and help us uphold our mission of delivering high-quality products! Send your CV to: qa@fpsiberica.com Subject: Application for Administrative Assistant Position Employment Type: Full-time Benefits: * Professional certification training * Training program Work Location: On-site employment