Warehouse Administrative Assistant

Description

Job Summary: We are seeking an administrative assistant to manage inventory, documents, coordinate international communication, and support daily administrative tasks. Key Responsibilities: 1. Inventory and corporate document management 2. Coordination of communication with the headquarters in China 3. Daily administrative support and report preparation * Manage inventory receipts and shipments using the ERP system. * Organize, archive, and maintain company documents, contracts, and invoices. * Coordinate communication and information exchange with the headquarters in China, ensuring data accuracy. * Manage daily email correspondence, mail reception and dispatch, and ensure proper internal information dissemination. * Support daily departmental administrative tasks, such as office supply procurement, document scanning, and printing. * Assist in preparing reports, data entry, and basic statistical analysis as required. * **Requirements** * Minimum education: vocational training or university degree; studies in administration, logistics, or related fields are preferred. * Proficiency in office software (Excel, Word, WPS); ERP system experience is a plus. * Strong communication skills; ability to handle emails and documents in both Chinese and Spanish. * Organized, detail-oriented, and responsible, with good time management skills. * Ability to work collaboratively in a team and independently complete assigned tasks. * Use the ERP system to process outbound/inbound records and manage inventory. * Responsible for organizing, archiving, and managing company documents, contracts, invoices, and other materials. * Assist in communication and information handover with the headquarters in China, ensuring data accuracy and integrity. * Manage daily emails, incoming/outgoing mail, and internal notifications to ensure timely information delivery. * Assist in daily administrative tasks, such as office supplies procurement, document scanning, and printing. * Participate in report compilation, data entry, and basic statistical analysis as needed. * **Requirements / Requisitos** * Associate degree or higher; preference given to candidates with majors in administration, logistics, or related fields. * Proficient in office software (e.g., Excel, Word, WPS); ERP system experience is preferred. * Good communication skills; capable of conducting email and document exchanges in both Chinese and Spanish. * Meticulous, well-organized, responsible, and skilled in time management. * Team-oriented with the ability to work independently to fulfill assigned tasks. * **Working Conditions / Condiciones** * Work location: [City / Company Address] * Contract type: Permanent / indefinite (to be filled according to company policy) * Working hours: Full-time (40 hrs/week) * Salary: Approx. €22,358.61/year * Other benefits: As per company policy Position Type: Full-time, Indefinite Contract Salary: €21,000.00–€22,000.00 per year Benefits: * Flexible working hours * Intensive summer schedule * Free parking Work Location: On-site employment