RECEPTION ASSISTANT

Description

Job Summary: Perform reception duties for visitors and calls, as well as support various business activities, ensuring appropriate service delivery. Key Responsibilities: 1. Reception and handling of visitors, calls, and mailroom management. 2. Support for business activities and internal departments. 3. Management and maintenance of meeting rooms and real estate-related incidents. Mission Carry out reception-related tasks for visitors, calls, and supporting activities at work centers, in accordance with Cetelem’s internal regulations and instructions from supervisors, aiming to deliver appropriate service and support diverse business activities at work centers. FUNCTIONS * Receive, assist, and provide information to visitors. * Answer switchboard calls (external and internal). * Perform light after-sales services (Seville, Valladolid). * Manage incoming mail and courier deliveries: register documents received via courier, control delivery notes, and perform classification for distribution. * Receive documentation from the Legal Department, complaints, and HR, and forward scanned copies to the respective departments (Seville, Valladolid, Alcalá). * Manage courier requests and shipments (including international shipments at Headquarters): prepare shipments for pickup services, and register dispatched items. * Manage and maintain meeting rooms (Seville, Valladolid, Alcalá). * Identify, report, and follow up on real estate-related incidents (Seville, Valladolid, Alcalá). * Warehouse and archive management (Alcalá)