Part-time Administrative Assistant

Description

Country Spain Province Palma de Mallorca \- Balearic Islands Application Deadline 06/10/2026 Category Administration and Finance NGO Information Social Reintegration Institute Foundation Rating (4 ratings) info **Response rate:** 42.28% info Objective We are a foundation with a team of approximately 270 professionals, with 50 years of experience, committed to supporting families in vulnerable situations by providing social, psychological, and educational assistance. What are we looking for? Part-time Administrative Assistant **Description:** 1\- Reception and public service (telephone, in-person, email, and WhatsApp). 2\- Receipt and management of referral reports; organization (scheduling appointments for the Service according to established criteria); and agenda management for the Service (first visits, follow-ups, cancellations, rescheduling). 3\- File management. 4\- Participation in team meetings. **5\- Management of support materials in Palma, Inca, and Manacor:** computer equipment, mobile phones, consumables, PPE, and products such as hydroalcoholic gel and disinfectant. 6\- Registration of new patients in the VG\-SIC database; scanning of patient documentation for this database. 7\- Appointment confirmation via SMS or WhatsApp. 8\- Preparation of data for the monthly report and any additional lists requested by the Directorate of Equality and Diversity of the Council of Mallorca. 9\- Confirmation to referring services of received referrals, and notification regarding whether the patient attended or missed their first appointment. 10\- Invitation of service users to various groups and workshops. 11\- Support to team professionals in developing databases, presentations, etc., as required by the Service. 12\- Coordination with the Service team. 13\- Participation and proposals for improvement related to administrative support for the Service. **Offered:** Temporary contract * Location: Palma de Mallorca * Working hours: 18.5 hours/week, Monday to Friday (3:15 PM to 7:00 PM) * Salary: €982 gross per month (14 payments per year) **Requirements:** **Qualification:** Higher Vocational Training Cycle (CFGS) in Administration **Specific training:** Training/sensitivity on gender-based violence will be valued Spanish and Catalan User-level Office software proficiency **Profile:** **Qualification:** Higher Vocational Training Cycle (CFGS) in Administration **Specific training:** Training/sensitivity on gender-based violence will be valued Spanish and Catalan User-level Office software proficiency **Competencies:** Problem analysis and resolution, Initiative and autonomy, Flexibility, Organization and planning, Technical and personal reliability, Interpersonal communication, Teamwork, Diplomacy and professionalism **Level:** Employee **Contract type:** Part-time **Duration:** Not specified **Salary:** Between €12,000 and €18,000 gross/year **Minimum education:** Diploma **Minimum experience:** At least 1 year **Start date:** 09/07/2026 **Number of vacancies:** 1