Administrative Assistant

Description

**(Innotaxes \| On\-site \| Madrid)** We are looking for an Administrative Assistant to help us grow our operations team in Spain. This is not just a role — it is a key opportunity to streamline our cross\-border operations, directly impact efficiency, and grow within a fast\-paced international tax consultancy environment. **Key Responsibilities** **Document Management \& Quality Control** * Review, classify, and digitally archive invoices and formal tax documentation for clients across multiple global markets. * Ensure all client files are fully organized, accurate, and up to date. * Act as a horizontal support pillar for our Account Managers (AMs), Management and Accounting. * Monitor deadlines closely and send timely alerts. **International Client Relations** * Proactively contact team members (covering EN, RU, JPN markets) to request and follow up on required paperwork. * Maintain an exceptional standard of client coordination to prevent communication bottlenecks. **Accounting \& Tax Support** * Provide hands\-on technical support by performing bank reconciliations before data is transferred to a3 software. * Deliver logistical support during high\-volume periods, such as quarterly and monthly tax presentation closings. **Requirements** **Hard Skills** * Native or C1\-C2 level Spanish. * B2 level English minimum. * Valuable prior knowledge or familiarity with a3 management software. * Degree in Business Administration and Management (ADE), Finance, or related field. **Experience** * Minimum of 6 months to 1 year of prior experience working in a consultancy, tax advisory, or fast\-paced corporate administrative environment. **Soft Skills** * Exceptional attention to detail and methodical organization. * Strong time management abilities and capacity to handle multiple priorities. * Assertive communication and great adaptability to learn new processes. **What We Offer** * Hands\-on mentorship and training in real\-world accounting and advanced tax management tools (a3\). * Continuous training and mentorship from an international team. * Team\-building, wellness, and creative activities. * Our exciting Yearly Company Trip. * Restaurant and transport benefit cards. **Additional Information** * **Working hours:** 30 hours per week. * **Contract type:** Internship with an educational stipend. * **Start date:** TBD. Salary: €600.00 per month. Application questions: * Can you sign a training agreement with your educational institution? Language requirements: * English (Desirable) * Spanish (Desirable) Work location: On\-site employment