ADMINISTRATIVE ASSISTANT

Description

Position Summary: We are seeking an Administrative Assistant to manage schedules, organize meetings, draft communications, interact with various stakeholders, and assist in preparing reports and budgets. Key Responsibilities: 1. Manages schedules, organizes meetings and events. 2. Drafts internal and external communications and interacts with various stakeholders. 3. Assists in preparing reports and budgets. Can you envision your professional career as part of social change and transformation? WE ARE LOOKING FOR YOUR TALENT! At ONCE, we are seeking an Administrative Assistant for a temporary vacancy within our Directorate of General Resources and Sustainability, located in Madrid. **WHAT WILL YOU DO DAILY?** * Schedule management, organization of meetings and events. * Drafting of internal and external communications. * Interaction with employees, executives, department and unit heads, suppliers, and external organizations. * Digital organization and archiving of the Directorate’s documentation. * Management and organization of the Directorate’s email inbox. * Preparation of reports, assistance in drafting the annual budget, as well as processing budget reservations and allocations. * Execution of other duties inherent to the position. **WHAT DO WE REQUIRE FROM YOU? (Requirements)** * Minimum qualification: Higher Vocational Training Degree related to administrative or secretarial functions. * Advanced proficiency in Microsoft Office suite, especially Word, Excel, and Outlook. * Experience and knowledge in using SAP applications (user level). * Valid disability certificate. Selected candidates will be hired under a temporary employment promotion contract; therefore, all conditions required for its formalization must be met. **WHAT ELSE DO WE VALUE? (Desirable Requirements)** * Prior experience in similar positions. **WHAT DO WE OFFER YOU?** * Employment promotion contract for people with disabilities. * Full-time schedule of 36 hours/week — goodbye to 40 hours/week! \- Competitive salary of \+17\.000 euros gross/year; after 2 years, promotion to senior level with a salary of \+/\- 24\.000 euros gross/year. * 24 working days of vacation \+ 6 personal days for private matters. * Annual individual training allowances — we want you to keep growing! * ONCE Card: Offers exclusive discounts. * Financial support for birth or adoption of children. * Opportunities for anyone to participate in volunteer activities and contribute to community well-being. * ONCEInnova: We have an innovation and entrepreneurship unit where any employee can propose and participate in intrapreneurship and innovation projects at ONCE. You will have the opportunity to join a solidarity-based, socially committed organization — FOR PEOPLE AND BY PEOPLE — aware of its societal responsibility, which will support you throughout your onboarding process and offer professional growth opportunities. You decide how far you go!