Administrative Operations Assistant

Description

Job Summary: We are seeking an Administrative Assistant to support technical and commercial teams, ensuring document management, customer onboarding/offboarding, and order tracking for operational efficiency. Key Highlights: 1. Key support to technical and commercial teams 2. Continuous learning in administrative tools and processes 3. Workplace culture based on cooperation and respect We are a global leader in fire protection and security solutions. For over 200 years, we have worked to make the world a safer place by delivering essential systems, equipment, and services. At Chubb, we foster a culture of continuous improvement and leadership, where motivated individuals can grow and excel. As part of APi Group, we believe anyone can develop their potential and lead from their role. Chubb is seeking to hire an Administrative Assistant to provide administrative support to technical and commercial teams, ensuring accurate document management, customer onboarding/offboarding, and order tracking. This role is critical to smooth operational functioning, contributing organization, rigor, and cross-functional collaboration. **What will be your mission?** Ensure correct execution of administrative processes, facilitating the daily operations of technical and commercial teams and contributing to internal process efficiency. **What will be your responsibilities?** * Generate, close, and assign work orders. * Process customer onboarding and offboarding. * Manage documentation across various internal platforms. * Place orders and track their status. * Provide administrative support to technical and commercial teams. * Address operational requests from field personnel. * Perform other administrative tasks as required by departmental needs, without implying a change in professional classification. **What do we offer?** * Temporary contract, with integration into a structured professional environment. * Full-time office hours and hybrid working model. * Stable and organized work environment. * A role with direct impact on business efficiency. * Continuous learning in administrative tools and processes. * Workplace culture based on cooperation and respect. **What are we looking for in you?** **Education:** * High school diploma or vocational training (CFGM) in Administration or equivalent. * Additional qualification (CFGS) in Administration or further education is desirable. **Experience:** * Minimum 1–2 years in similar administrative roles. * Experience in structured or multinational companies is preferred. **Knowledge:** * Proficiency in Microsoft Office and Outlook. * Experience in document management. * Knowledge of Velneo, Jano, or JD Edwards is advantageous. **Competencies:** * Organization and attention to detail. * Teamwork and strong communication skills. * Responsibility and reliability. * Results orientation. We champion equal opportunity and foster an inclusive environment. We value diversity and encourage all talented individuals to apply, regardless of gender, age, origin, or other characteristics. **Join Chubb and make a difference.** **Additional Information** **About Us, Our Culture \& What We Can Offer You** Established over 200 years ago, Chubb Fire \& Security are a global business driven by keeping people and the world safe. We provide essential systems, equipment and services, from digital CCTV surveillance and intruder alarms, to fire detection and suppression systems. Offering a full range of innovative products and services to a broad range of customers, from local independent business, to many of the FTSE 100 companies We believe we offer a unique working culture, where you are as important to us as our customers, and we want you to feel that everyday. We are proud to offer extensive training to all of our new Advisors, fully supporting, and enabling you to thrive in your new role and beyond, with ongoing career development opportunities throughout your career journey with us. \#BR\-CB