PPTE Technician

Description

At PIB Group Iberia, we are seeking to hire a new member for our finance team: a PPTE Technician. **Mission** Ensure the smooth operation of PIB Group Iberia offices and of travel, expense, cross-functional procurement, and ESG (Environmental, Social \& Governance) reporting processes; act as the point of reference for tools (Navan, Pleo, Payhawk/similar, Carbon Data); and coordinate office operations and reception until full closure of all related tasks. **Key Responsibilities** **Travel \- Navan** * Onboarding and offboarding of users and management of permissions/profiles in Navan. * User support for app usage (bookings, modifications, cancellations). * Management of HUB-related travel via Navan. * Manual handling of complex or executive travel when necessary. * Coordination with the UK Travel Department regarding policies and incidents. **Expenses \- Pleo** * Onboarding/offboarding of users and permissions. * Daily user support and incident resolution. * Preparation of expense reports for PPTE/Finance. **Procurement \- Payhawk (or similar tool)** * Operational management of the corporate procurement/spending tool. * Processing and tracking of purchase requests and orders. * Implementation of procurement procedures and preparation of comparative reports (suppliers, categories, offices, etc.). **ESG \- Carbon Data (Environmental, Social \& Governance)** * Collection and consolidation of data required for the Carbon Data report. * Preparation and submission of ESG reporting information in coordination with the Legal Department. * Ensuring traceability and quality of ESG data, proposing improvements to collection and processing workflows. **Office and General Services Coordination** * Coordination of requirements across all offices (supplies, services, minor purchases). * Management and prioritization of incidents (maintenance, cleaning, general services). * Coordination and supervision of reception; tracking until full closure of each incident/request. * Coordination of stationery and office supply stock levels with reception/Marketing. **General PPTE Support** * Support for employees on PPTE-related matters. * Collaboration on projects and implementation/improvement of area-specific tools. **Reporting to PPTE Manager** Monthly preparation and presentation of reports to the PPTE Manager covering: * Travel and Navan usage. * Expenses and Pleo usage. * Procurement (Payhawk/similar) and relevant office incidents. * ESG / Carbon Data: reporting status and potential process improvements. **Key Competencies** * High sense of responsibility and strong task-completion orientation. * Ability to organize and prioritize multiple tasks/across multiple offices. * Service- and internal customer-oriented mindset. * Ability to coordinate with multiple stakeholders (including UK and Legal teams). * Rigor and attention to detail in data handling and reporting. **Requirements** * Education: Vocational Training (FP) or university degree in Administration, Management, Economics, Tourism, or related field. * Experience: Administration/operations experience in travel, expenses, procurement, and/or general services; experience with Navan, Pleo, and Payhawk (or similar tools) is highly desirable. * Languages: Spanish / advanced English (spoken and written). * Tools: Advanced proficiency in Excel and Microsoft Office suite; ability to manage corporate tools. What do we offer? * Interim contract. * Reduced working hours on Fridays and a three-month summer schedule. * Flexible start and end times. * Two days of remote work per week. * 25 working days of vacation. * Life insurance. * Discounts on hundreds of products.