JUNIOR ADMINISTRATIVE ASSISTANT

Description

Job Summary: We are seeking a proactive and motivated assistant to support management and administrative tasks within an innovative digital environment with social impact. Key Highlights: 1. Innovative and technological environment with social impact 2. Development in administrative and project management 3. Support for feminist and open data initiatives 1\- Dones en xarxa is a non-profit organization dedicated to promoting and empowering women through information and communication technologies (ICT), focused on advocating for women's rights in the digital sphere and supporting feminist initiatives in Catalonia. 2 \- Barcelona Open Data Initiative: an entity promoting the use of open data and data-driven technologies to address social challenges. It includes specialized teams such as \#DataWomen and the application of open data for social intervention, \#DataXSocial. Node of the Open Data Institute in Barcelona (ODI\-Barcelona). You will join the shared administrative technical office. This position is ideal for a proactive individual comfortable using digital technologies, motivated to work in an innovative, technological, and socially impactful environment, and who has recently completed or is about to complete university studies. Main Responsibilities – Assistant to Management: Calendar management and support in institutional relations, client and collaborator engagement (documentation). Support in sales tasks (personalized emails, tracking sales contacts, preparing proposals and budgets). Organization of activities and events targeting our community. Shared Administrative Technical Office Tasks: Submission and justification of grants, including project drafting. Administrative management: monitoring invoices, payments, collections, and coordination with accounting services. Support in managing digital outreach and digital social innovation projects. Academic and Professional Requirements: Final-year students or recent graduates with a Bachelor’s or Master’s degree in Business Administration and Management, Management of Non-Profit Organizations, Public Administration and Management, Political Science, Sociology, or related fields. Any academic background with knowledge of administrative management. Higher Vocational Training (FP) in Administration and Finance or equivalent. Knowledge of administrative management (e.g., invoicing, payroll). Proficiency in cloud-based digital tools (Google Workspace, email, Slack, etc.). Advanced proficiency in spreadsheet tools, especially for administrative financial management: budget tracking, invoice control, collections and payments, and organization of financial data. Preferably under 30 years of age. Fluency in Catalan. Required Skills: Organizational ability and multitasking capacity. Proactivity and eagerness to learn in a digital environment. Ability to work autonomously and collaboratively. Strong communication skills and ability to engage effectively with clients and collaborators. Flexibility and adaptability to new digital tools and technologies. Employment Conditions: Immediate start. Working hours: 40 hours/week (flexible schedule). Work modality: Primarily remote work, with approximately 30% on-site presence in Barcelona. Contract type: Permanent. Remuneration: As per the Administrative Staff Collective Agreement (full-time: €17,100 gross annual salary) * Minimum 1 year of experience. Possession of necessary knowledge to carry out corporate administrative and management tasks at economic, labor, and grant management levels, etc. * Bachelor’s Degree * Catalan (spoken: advanced, written: advanced) * Spanish (spoken: advanced, written: advanced) * Competencies / Knowledge: Final-year students or recent graduates with a Bachelor’s or Master’s degree in Business Administration and Management, Management of Non-Profit Organizations, Public Administration and Management, Political Science, Sociology, or related fields. Any academic background with knowledge of administrative management. Higher Vocational Training (FP) in Administration and Finance or equivalent. Knowledge of administrative management (e.g., invoicing, payroll). Proficiency in cloud-based digital tools (Google Workspace, email, Slack, etc.). Advanced proficiency in spreadsheet tools, especially for administrative financial management: budget tracking, invoice control, collections and payments, and organization of financial data. Preferably under 30 years of age. Fluency in Catalan. * Permanent employment contract * Full-time position * Gross monthly salary: €1,425 * Additional relevant information: Immediate start. Working hours: 40 hours/week (flexible schedule). Work modality: Primarily remote work, with approximately 30% on-site presence in Barcelona. Contract type: Permanent. Remuneration: As per the Administrative Staff Collective Agreement (full-time: €17,100 gross annual salary)