Administrative Assistant

Description

Job Summary: We are seeking an organized and efficient Administrative Assistant to manage and process files, prepare documentation, and handle customer inquiries—collaborating to ensure agile and accurate administrative processes. Key Highlights: 1. Manages and processes files; prepares and reviews documentation. 2. Collaborates in a professional, dynamic, and collaborative environment. 3. Initial training and on-the-job mentoring. Do you enjoy administrative work, are you well-organized, and do you take satisfaction in helping everything run efficiently? At **UTPR® TECNODOSIS**, we are looking for an **Administrative Assistant** for the **RX Procedures Management Department**, to join our team in Barcelona. We seek an organized and efficient individual to manage and process files, prepare and review documentation, and handle customer inquiries. The selected candidate will collaborate with the team to ensure administrative processes are carried out swiftly and accurately. **Work Mode:** On-site (Barcelona) **Working Hours:** Full-time **Start Date:** Immediate or within 15 days **Category:** Administration / Training **Education Level:** Vocational Training (Medium or Higher Level) Main Responsibilities: * Managing and requesting documentation. * Reviewing, validating, renaming, and archiving documents. * Administrative follow-up of files. * Communicating with customers. * Resolving incidents and answering questions. * Preparing and updating internal administrative documentation. Minimum Requirements: * Experience in administrative tasks. * Ability to prepare and review documentation accurately. * Strong organizational skills and attention to detail. * Good communication skills and client/student orientation. * Proficiency in office software (especially **Excel** and **Word**). * Problem-solving attitude, initiative, and eagerness to learn. What We Offer: * Stable office hours and an organized work environment. * A professional, dynamic, and collaborative atmosphere. * Initial training and on-the-job mentoring. Conditions: * **Contract Type:** Permanent * **Working Hours:** Full-time (40 hours/week): Mon–Thu: 9:00–18:00; Fri: 8:00–15:00 * **Work Mode:** On-site * **Location:** Barcelona / Sant Joan Despí Job Type: Full-time, Permanent Contract Salary: €19,500.00–€20,500.00 per year Benefits: * Summer reduced working hours * Reduced working hours on Fridays * Private health insurance Application Questions: * Are you agreeable to the location of this position? 100% office-based; remote work is not available. * Do you have experience as an Administrative Assistant or in Customer Service? * Are you agreeable to the offer? Working Hours: FULL-TIME; Salary: €19,500–€20,500 gross/year Education: * Medium-Level Vocational Training (Mandatory) Work Location: On-site employment