Administrative Assistant

Description

Expofactory, a leading company in the trade fair and events sector with over 20 years of experience, is seeking to hire an Administrative Assistant to support daily client and supplier management, among other responsibilities. If you are proactive, organized, and enjoy working in a team, we would love to meet you. **Responsibilities** ---------- * Invoicing management: Issuing, sending, and recording invoices to clients. * Collections control: Monitoring overdue payments and pursuing unpaid invoices. * Filing and documentation: Organizing and maintaining accounting and administrative documents. * Client and supplier support: Providing telephone and email assistance to clients and/or suppliers for resolving administrative tasks. * General administrative support: Operational support as required by the company. **Requirements** -------------- * Education: Vocational Training Program (Medium or Higher Level) in Administration and Finance or equivalent. * Languages: Professional-level English; German or Italian is a plus. * Experience: Minimum of 3 years’ experience in similar administrative roles. * Tools: Proficiency in Microsoft Office (especially Excel) and prior experience with management software/ERP systems. * Skills: Organization, attention to detail, negotiation ability for collections, and excellent communication skills. **Benefits** -------------- * Joining a stable company with growth opportunities. * Permanent contract. * Full-time, on-site position. * Working hours: 8:30 AM to 6:00 PM (with flexible scheduling). * Early Friday departure at 3:00 PM year-round. * Intensive working schedule during July and August. * Salary: To be determined