The professional will be responsible for the operational and logistical coordination of institutional events. Their duties will cover comprehensive management of the auditorium, including technical handling of audio and video equipment for broadcasting legal proceedings. This involves configuring systems, directly controlling video feeds during live broadcasts, and resolving technical incidents in real time. Additionally, they will provide on-stage support for speaker microphone setup and projection of presentation materials, ensuring the proper technical execution of each session. Public service constitutes another key area, encompassing reception and seating arrangements for both attendees and invited speakers, access control to facilities, and consistently maintaining courteous and professional conduct. Concurrently, they will manage email communication to respond to information requests, handle technical incidents, process access requests, or issue attendance certificates, ensuring smooth communication with participants. Event organization requires meticulous scheduling and dissemination of relevant information across involved departments. In coordination with Communications, Events, and the Dean’s Office teams, they will prepare official announcements and serve as the primary contact for addressing external collaborators’ logistical needs. They will also handle transportation and distribution of materials required for event space adaptation, which may include moving boxes and audiovisual equipment to set up scheduled sessions. This is a temporary position with an estimated duration of 7 weeks, followed by a break and a subsequent contract for an additional 12 weeks. The working schedule is full-time (100%), with a fixed afternoon shift from 13:30 to 21:30 hours. The workplace is located at Calle Serrano de Rivas\-Vaciamadrid, with a planned start date from September 6, 2026\. The annual salary offer for full-time work amounts to 19\.000 euros. A minimum of one year’s experience in event and institutional protocol organization, along with practical knowledge of audiovisual systems, is required. Proficiency in Microsoft Office—especially Outlook, Excel, and Word—as well as videoconferencing tools such as Zoom and Teams is essential. Candidates must demonstrate the ability to organize information and streamline interdepartmental workflows, as well as possess balanced interpersonal skills for public service. Training in event administration and management is desirable, such as a Medium-Level Vocational Training Certificate (FP de Grado Medio); any additional audiovisual training is considered complementary but not a primary academic requirement.
David Muñoz
Indeed · HR
David Muñoz
Indeed · HR
