ADMINISTRATIVE ASSISTANT

Description

Can you imagine your professional career being part of social change and transformation? WE ARE LOOKING FOR YOUR TALENT! At ONCE, we are seeking an Administrative Assistant for an indefinite-term vacancy in our Purchasing and Real Estate Management Department, located in Madrid. WHAT WILL YOU DO ON A DAILY BASIS? * Administrative tasks related to procurement of goods and contracting of services. * Management of materials and framework agreements in the SAP purchasing module. * Placing orders, tracking deliveries, and monitoring invoicing. * Reviewing invoices to unblock payment processing. * Monitoring purchase contracts for goods and service contracts, including their expiration dates and extension management. * Maintaining databases for goods, services, and real estate. * Administrative tasks related to leasing and maintenance of real estate. * Monitoring and managing lease contracts, including their expiration dates and extensions. * Tasks supporting the preparation of the annual budget for activities managed by the Department, as well as any necessary adjustments throughout the fiscal year. * Preparing reports and proposals for procurement and contracting, for submission to the relevant bodies. * Preparing and processing budget reservations and allocations. WHAT DO WE NEED FROM YOU? (Requirements) * High school diploma, or Medium- or Higher-Level Vocational Training qualification in administrative functions, commerce or marketing, executive assistance, or equivalent. * Handling telephone inquiries from internal and external clients to resolve queries and incidents. * Experience in administrative functions. * Proficiency with Microsoft Office applications, especially Word, Excel, and Outlook. * Knowledge and experience using applications within the Corporate Desktop environment and SAP—or a similar system—for procurement and contracting. * Advanced knowledge and experience using applications within the Corporate Desktop environment and SAP “Budget Management”, at the activity manager level, as well as BPC for budgeting such activities. WHAT ELSE DO WE VALUE? (Desirable Requirements) * People-oriented mindset. We love teamwork and have a strong service vocation! * Experience in dynamic and multidisciplinary environments. * Minimum two years’ experience will be valued. WHAT DO WE OFFER YOU? * Indefinite-term contract. * Full-time schedule of 36 hours/week—goodbye to 40 hours/week! \- Competitive salary of \+18\.000euros gross/year; after two years, promotion to senior level with a salary of \+/\- 24\.000euros gross/year. * 24 working days of vacation \+ 6 personal days for private matters. * Annual individual training allowances—we want you to keep growing! * ONCE Card: Exclusive discounts offered. * Financial support for birth or adoption of children. * Opportunities for anyone to participate in volunteer activities and contribute to community well-being. * ONCEInnova: We have an innovation and entrepreneurship unit where any employee can propose and take part in intrapreneurship and innovation projects at ONCE. You’ll have the chance to join a solidarity-driven, socially committed organization—FOR PEOPLE AND BY PEOPLE—aware of its societal responsibilities, which will support you during onboarding and offer professional growth opportunities. You decide how far you go!