Executive or Team Assistant

Description

**Job Summary** We are seeking a highly organized, proactive, and detail\-oriented **Executive or Team Assistant** (m/f/d) to support our Partners and Managing Directors across multiple locations in Europe and beyond. This is a dedicated executive support role where excellence in organization, discretion, and anticipating needs are essential. As part of our collaborative Assistant team, you will ensure seamless day\-to\-day operations by managing complex schedules, coordinating international travel, and providing exceptional administrative support in a fast\-paced environment. **Key Responsibilities** * Manage complex executive calendars across multiple time zones, proactively identifying and resolving scheduling conflicts * Screen and prioritize emails, calls, and other communications, and draft routine correspondence such as meeting confirmations and scheduling requests * Coordinate international travel, including flights, accommodation, ground transportation, visas where applicable, and detailed itineraries, with the flexibility to adapt plans at short notice * Process expense reports, quarterly time tracking, invoices, and procurement related to executive activities * Prepare reports, presentations, and other meeting materials as required * Coordinate internal and external meetings and events, including room bookings, catering, guest registration, and restaurant reservations * Handle highly confidential information with the utmost discretion and professionalism * Act as a trusted liaison between executives and internal and external stakeholders, including investors, portfolio companies, and advisors * Track follow\-up actions and key deadlines arising from meetings to ensure timely execution * Collaborate closely with Executive Assistants across all offices, providing support and coverage during absences * Contribute to firm\-wide initiatives and special projects, including internal and external events and merchandising activities **Essential Attributes:** * 3\-5\+ years of experience as an Executive Assistant, Personal Assistant, or in a comparable executive support role * Exceptional organizational skills with outstanding attention to detail * Excellent time management skills and the ability to prioritize multiple competing demands * Strong interpersonal and communication skills, with confidence interacting at all levels of seniority * Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams), Zoom, and the ability to quickly adopt new business systems, including travel, expense, and AI\-enabled productivity tools * Absolute discretion and professionalism when handling confidential information * Calm, resourceful, and solution\-oriented under pressure * Highly proactive, anticipating executive needs before they arise * Business\-fluent English is essential; German would be an advantage **Preferred Attributes** * Experience in Private Equity, Venture Capital, consulting, finance or insurance sector * Experience in premium guest services, luxury travel, or other high\-service environments where anticipating client needs is critical. * Strong digital aptitude and enthusiasm for leveraging new technologies to improve efficiency and productivity * Bachelor's degree preferred **What we Offer** * A stable and highly valued role within a leading international investment firm * Close collaboration with senior leadership across multiple international offices * A welcoming and experienced Executive Assistant team, with a collaborative culture and strong mutual support * A modern office in the heart of sunny Valencia * Flexibility to work from home one day per week * Weekly delivery of office snacks, fresh fruit, and beverages * Unlimited freshly brewed coffee from our bean\-to\-cup coffee machine * Company\-paid Uber Eats when working in the office after 7:00 pm * Company\-paid Free Now ride home when working in the office after 9:00 pm * Opportunities to contribute to firm\-wide initiatives and grow within a collaborative, international environment