**Company Description** About Inetum Inetum is a European leader in digital services. The Inetum team of 28,000 consultants and experts strives daily to deliver digital impact for businesses, public-sector entities, and society at large. Inetum’s solutions aim to enhance customer performance and innovation, as well as serve the public interest. Present in 19 countries with an extensive network of delivery centers, Inetum collaborates with leading software vendors to address the challenges of digital transformation with proximity and flexibility. Driven by its ambition for growth and expansion, Inetum generated revenue of €2.5 billion in 2023. **Job Description** Inetum continues to grow and expand our team. This time, we are seeking an Executive Assistant based in Madrid, with 100% on-site work. **EXECUTIVE ASSISTANT RESPONSIBILITIES** * SCHEDULING MATTERS: + Scheduling meetings (email exchanges, phone calls, etc.) and verifying attendees’ availability + Preventing and managing overlapping meetings/events, as well as time and location changes + Organizing lunches/breakfasts, both on- and off-site + Booking meeting rooms; requesting coffee if needed + Organizing business travel - Requesting quotes, schedules, and alternatives - Making reservations (hotel, parking, taxi, flight, etc.) - Processing travel expense reports and verifying that supporting documentation meets reimbursement requirements—or identifying missing elements per applicable regulations (e.g., missing tax information). Tracking unpaid expense reports. - Preparing 7P documents - Monitoring whether agendas need preparation and confirming their dispatch - Verifying required documentation for the destination country (passport, vaccinations, etc.) - Confirming no public holidays fall during the travel period at the destination - Requesting roaming services, Wi-Fi at the destination, and meeting rooms if required + Registering for events and follow-up (e.g., confirming receipt of accreditation badges, verifying on-site or nearby parking availability—and reserving it if necessary, etc.) + When organizing events at Fablab, requesting and verifying all required arrangements (e.g., requested microphone, video equipment availability, number of chairs matching expected attendees, catering or coffee service, etc.) * SIGNATURE-RELATED MATTERS * EMAIL MANAGEMENT * DOCUMENTATION * ORGANIZING INTERVIEWS * RECEIVING VISITORS * PREPARING REPORTS FOR THE EXECUTIVE COMMITTEE OR WEEKLY REPORTS WITH THE DEPARTMENT. **Requirements** * PROFICIENCY IN ENGLISH IS MANDATORY, as you will serve as an ambassador for this role, representing Inetum’s image both internally and externally (emails, visitor接待, phone calls, supporting colleagues from Inetum France, etc.) * 100% ON-SITE WORK: working hours Monday–Thursday from 10:00 or 10:30 to 19:00 (with a 30-minute or 1-hour lunch break), and Friday from 09:00 to 17:30 (30-minute lunch break) * APPROPRIATE DRESS CODE * DISCREET, PROACTIVE, COMMITTED TO THE ROLE, AND PASSIONATE ABOUT YOUR WORK. **Additional Information** WHAT CAN WE OFFER YOU? * Competitive salary commensurate with your experience * Career development plan: We offer an attractive professional career path aligned with your experience and personal potential within a continuously evolving company demonstrating solid growth * Training program * Flexible compensation: We offer a customizable benefits package—you may select from various options and tailor their allocation yourself: health insurance, meal vouchers, childcare support, transport cards, etc.