Financial and International Trade Administrator

Description

**Job Mission** Manage and execute administrative, accounting, and documentary tasks of the finance department, ensuring accurate recording of financial transactions, compliance with administrative obligations related to grants and expenses, as well as documentary coordination of the company’s import and export operations. **Main Responsibilities** **Financial and Accounting Area** * Recording supplier and customer invoices. * Registering and reconciling bank transactions. * Monitoring and tracking accounting accounts. * Supporting periodic accounting closings. * Archiving and managing financial documentation. * Collaborating with internal and external audits. **Logistics and International Trade** * Administrative management of import and export operations. * Preparing and reviewing commercial and customs documentation (commercial invoices, packing lists, certificates of origin, transport documents, etc.). * Coordinating with freight forwarders, customs agencies, and transportation companies. * Tracking domestic and international shipments. * Supporting compliance with international trade, customs, and Incoterms regulations. * Communicating with international clients and suppliers. **Travel Expense Management** * Reviewing and validating staff expense reports. * Verifying compliance with internal travel and expense policies. * Recording and archiving supporting documentation. * Tracking incidents related to per diems, business trips, and settlements. **Grants** * Preparing supporting documentation for public and private grants. * Monitoring deadlines and administrative requirements. * Controlling grant-eligible expenses and collecting documentary evidence. * Coordinating with funding bodies and internal departments. **Job Requirements** **Education** * University degree in Business Administration and Management; or higher vocational training qualification in Administration and Finance or International Trade. * English: minimum level B2 (preferably C1), with ability to communicate in writing and verbally with international clients, suppliers, and logistics operators. * Advanced knowledge of Microsoft Excel. **Experience** * Minimum 2\-3 years’ experience in administrative roles within the finance area. * Experience using enterprise resource planning (ERP) systems (SAP, Microsoft Dynamics, Navision, Sage, or similar). Benefits: * Flexible working hours * Intensive work schedule during summer * Intensive work schedule on Fridays * Option for an indefinite-term contract Work Location: On-site employment