Administrative Technician - General Services Department

Description

Barcelona \- Martorelles \- Spain At Grupo ITT1878, we are a family-oriented business group with a history dating back to 1878\. We specialize in providing solutions for the agricultural, construction, and transportation sectors, combining experience, innovation, and proximity to our customers. Currently, the group comprises 15 companies, operating across 4 countries and 47 locations. To continue driving our growth and ensure the smooth operation of our workplaces, we are seeking to hire a Procurement, General Services, and Maintenance Technician. The selected candidate will join the relevant department and work cross-functionally with various departments and Group workplaces. **Key Responsibilities** * Manage the procurement process for services and supplies: request for quotations, comparative analysis of offers, negotiation, award recommendation, and follow-up. * Identify, evaluate, and select new suppliers. * Maintain up-to-date supplier information and documentation. * Negotiate pricing, payment terms, execution or delivery deadlines, warranties, and service levels. * Monitor purchase orders, contracted services, and incidents. * Track contract expirations, renewals, and terms agreed upon with suppliers. * Identify opportunities for cost savings and optimization without compromising quality or operational continuity. * Support the preparation, control, and monitoring of assigned budgets. * Coordinate and monitor the company’s general services, such as facility maintenance, cleaning, courier services, supplies, and other auxiliary services. * Ensure proper conservation and maintenance of Group workshops, offices, and warehouses. * Coordinate with external suppliers on maintenance, repair, renovation, or adaptation of facilities. * Participate in the planning and monitoring of construction and maintenance projects. * Monitor timelines, costs, and quality of contracted works and services. * Manage incidents related to facilities and general services. Ensure compliance with internal policies, procurement procedures, and organizational compliance standards. * Prepare reports, supplier comparisons, cost analyses, and performance indicators. **What Profile Are We Looking For?** * University degree in Business Administration and Management, Engineering, Technical Architecture, Building Construction, Civil Engineering, Service Management, or similar fields. * Minimum 3–5 years’ experience in roles related to procurement, supplier management, general services, or facility maintenance. * Experience in requesting and comparing quotations, and negotiating with suppliers. * Knowledge of supply and service contract management and monitoring. * Experience managing general services such as maintenance, cleaning, supplies, or auxiliary services. * Ability to manage budgets and rigorously control costs. * Proficient use of computer tools and ERP systems. * Advanced proficiency in Microsoft Excel. * Ability to plan, organize, and prioritize multiple tasks and projects simultaneously. * Strong negotiation, communication, and coordination skills. * Problem-solving, organized, rigorous, and results-oriented profile. * Ability to work autonomously and collaborate effectively across different organizational areas. **Especially Valued** * Intermediate or advanced level of English and/or French. * Experience working in companies with multiple workplaces. * Knowledge of industrial facility maintenance, construction works, and renovations. * Experience in supplier evaluation and qualification. * Familiarity with internal procurement procedures and compliance requirements. Sector Construction and Public Works Department Administration Country Spain