Administrative Assistant (Purchasing / Logistics / Reception)

Description

Job Summary: We are seeking a versatile and organized administrative professional to support Operations and Logistics, managing orders, logistics, and reception. Key Highlights: 1. Key support in Operations and Logistics 2. End-to-end order and supplier management 3. Multifunctional role involving customer service and office administration We are looking for an administrative professional to join a company located in Les Franqueses del Vallès. The position involves supporting the Operations and Logistics department, as well as performing reception duties. A versatile, organized, and efficient candidate capable of handling various administrative functions is required. Main responsibilities include managing and tracking orders for raw materials, finished products, packaging, and consumables. This also includes creating and monitoring orders for tanks and pallets, verifying confirmations and prices, and handling incidents with suppliers. In logistics, daily transport tracking, telephone and counter-based customer service, and preparation of picking lists are performed. At reception, incoming calls and visitors are attended to, meeting rooms are scheduled, and internal reservations and orders are managed. This is a temporary full-time position with a weekly workload of 39 hours. Working hours are Monday to Thursday from 07:30 to 16:15, and Friday from 07:00 to 14:00\. Salary is aligned with the applicable collective agreement. * Advanced level of English (mandatory). * Administrative education (e.g., Higher Vocational Training in Administration and Finance or equivalent). * Prior experience in administrative roles (experience in purchasing/logistics is desirable). * Proficiency in Excel. * Experience with SAP. * Organized, methodical profile with strong attention to detail. * Strong communication skills and customer orientation.