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Job Summary: We are seeking an Accounting Administrative Assistant to support financial operations by accurately processing, classifying, and recording invoices and expenses. Key Highlights: 1. Responsible for maintaining reliable financial records and supporting month-end closings. 2. Continuous training and development in a dynamic global sector. 3. Excellent working environment in an inclusive setting that promotes equality. Posted on May 13, 2026 Location Barcelona Category Corporate Administration Subcategory Billing, Collections, and Payments Sector Logistics Work Schedule Full-time Work Modality Hybrid Professional Level Employee Department Finance ### **Description** **Noatum Maritime Services** operates as local agents in ports, acting as the eyes and ears on the ground across more than 799 ports in 144 countries. Offering a broad range of Port Services, Scheduled Line Commercial Services, Vessel Services, and Specialized Services, **Noatum Maritime Services** supports its clients by connecting points along their value chain—from the port of loading to the port of discharge. Our clients include Cargo Owners, Traders, Miners, Major Oil Companies, Vessel Owners, Vessel Operators, and Vessel Managers, handling a wide variety of cargo and vessel types, such as containers, dry bulk, break-bulk, project cargo, crude oil, refined products, natural gas, and passengers. **Noatum Maritime Services** differentiates itself through deep sector-specific knowledge, local relationships, understanding of local particularities and risks, and the ability to leverage assets and service reach within its broader ecosystem to deliver value-added solutions to its clients. The **Accounting Administrator** role is responsible for supporting the company’s financial operations by ensuring accurate processing, classification, and recording of supplier invoices, expense and revenue accruals, and cost re-invoicing activities. This position plays a key role in maintaining reliable financial records, supporting month-end closing processes, and ensuring all accounting transactions comply with internal policies and accounting standards. **Main Responsibilities** * Invoice review and posting: Conduct thorough reviews of supplier and internal invoices, ensuring accurate classification, compliance with accounting standards, and appropriate allocation. * Expenses and revenues: Accurately record expense and revenue accruals in Navision, preparing journal entries to support monthly financial closing activities. * Cost re-invoicing to group companies and shipowners: Execute cost re-invoicing and reallocation processes via Sitimat, ensuring precise cost distribution. * Maintenance of expense allocation templates: Manage and optimize essential Excel templates used for expense distribution. * General ledger reconciliation: Collaborate closely with team members to ensure general ledger accuracy and enhance the reliability of financial statements. **What We Offer**: * Temporary position. * Meal vouchers. * Flexible working hours: start between 8:00–9:00 AM and finish between 5:00–6:00 PM (with a 1-hour lunch break); alternate intensive Fridays. * Access to our flexible compensation plan. * Birthday afternoon off. * Continuous training through our Corporate University. * An excellent working environment where you can grow within a highly dynamic, globally operating sector. ***At Noatum, we guarantee equality and non-discrimination based on gender, race, religion, disability, age, or sexual orientation throughout our selection processes, enabling optimal utilization of people’s capabilities across their full diversity and preventing any form of discrimination.*** ### **Minimum Requirements** * Candidate must hold a Vocational Training Certificate (CFGM), Advanced Vocational Training Certificate (CFGS), or Bachelor’s degree in Administration, Finance, Economics, or related field. * Minimum 1 year of experience in accounting and/or billing. * Proficiency in MS Office, especially Excel. * English level B2 – ability to hold telephone conversations. * Strong attention to detail and analytical capability. * Team-oriented individual with a proactive approach to problem-solving.
