Accounting Administrative Assistant - Temporary

Description

Job Summary: We are seeking an Accounting Administrative Assistant to support financial operations, ensuring accurate processing and recording of invoices and supporting month-end closings. Key Highlights: 1. Dynamic position in a global sector constantly in motion. 2. Continuous training and professional development through the corporate university. 3. Excellent working environment and flexible working hours. Posted on May 13, 2026 Location Barcelona Category Business Administration Subcategory Invoicing, Collections, and Payments Sector Logistics Working Hours Full-time Work Modality Hybrid Professional Level Employee Department Finance ### **Description** **Noatum Maritime Services** operates as local agents in ports, acting as eyes and ears on the ground across more than 799 ports in 144 countries. Offering a wide range of Port Services, Scheduled Line Commercial Services, Vessel Services, and Specialized Services, **Noatum Maritime Services** supports its clients by connecting the dots along their value chain—from port of loading to port of discharge. Our clients include Cargo Owners, Traders, Miners, Major Oil Companies, Vessel Owners, Vessel Operators, and Vessel Managers, handling a broad variety of cargo types and vessel categories, such as containers, dry bulk, breakbulk, project cargo, crude oil, refined products, natural gas, and passengers. **Noatum Maritime Services** distinguishes itself through sector-specific expertise, local relationships, understanding of local particularities and risks, and the ability to leverage assets and service reach within its broader ecosystem to deliver value-added solutions to its clients. The **Accounting Administrator** role is responsible for supporting the company’s financial operations by ensuring accurate processing, classification, and recording of supplier invoices, expense and revenue accruals, and cost re-invoicing activities. This position plays a key role in maintaining reliable financial records, supporting monthly closing processes, and ensuring all accounting transactions comply with internal policies and accounting standards. **Key Responsibilities** * Invoice review and registration: Conduct thorough reviews of supplier and internal invoices, ensuring accurate classification, compliance with accounting standards, and proper allocation. * Expenses and revenues: Accurately record expense and revenue accruals in Navision, preparing entries to support monthly financial closing activities. * Cost re-invoicing to group companies and shipowners: Execute cost re-invoicing and reallocation processes via Sitimat, ensuring precise cost distribution. * Maintenance of expense allocation templates: Manage and optimize essential Excel templates used for expense distribution. * General ledger reconciliation: Collaborate closely with team members to ensure general ledger accuracy and improve financial statement reliability. **What We Offer**: * Temporary position. * Meal voucher (Ticket Restaurant). * Flexible working hours: start time between 8:00–9:00 AM, end time between 5:00–6:00 PM (with 1-hour lunch break), and alternate intensive Fridays. * Access to our flexible compensation plan. * Half-day off on your birthday. * Continuous training through our corporate university. * An excellent working environment where you can grow professionally in a highly dynamic, globally operating sector. ***At Noatum, we guarantee equality and non-discrimination based on gender, race, religion, disability, age, or sexual orientation throughout our selection processes, maximizing the potential of individuals across their full diversity and preventing any form of discrimination.*** ### **Minimum Requirements** * Candidates must hold a Vocational Training Certificate (CFGM/CFGS) or Bachelor’s degree in Administration, Finance, Economics, or a related field. * Minimum 1 year of experience in accounting and/or invoicing. * Proficiency in MS Office, especially Excel. * English level B2 – ability to hold telephone conversations. * Strong attention to detail and analytical skills. * Team-oriented individual with a proactive approach to problem-solving.