HR & Administration Intern

Description

#### **Are you interested in joining Zaleos?** At **Zaleos**, we develop software for real-time communication (RTC) systems. Our mission is clear: **to help enterprises ensure secure, stable, and always-available communications.** Since 2015, we have collaborated with companies across diverse sectors in demanding technological environments, guided by a culture rooted in trust, autonomy, responsibility, and continuous improvement. #### **About Us** At Zaleos, we are a small, close-knit team where each person has the opportunity to contribute and gain firsthand insight into how the company operates. Our values — **Total Integrity, Ownership, and Excellence** — are integral to our way of working and collaborating as a team. #### **What Are We Looking For?** We seek an **HR \& Administration Intern** eager to gain professional experience and closely observe how Human Resources and Administration functions operate within a technology company. You will work directly with the **HR \& Operations Manager**, supporting daily operational tasks and participating in real HR, administrative, and internal organizational processes. We seek an organized, responsible individual with strong attention to detail, initiative, ease in using digital tools, and enthusiasm for continuous learning. #### **What Will You Do?** ### **Administration \& Office** * Support in collecting, organizing, and archiving **invoices and receipts**. * Collaboration in **expense tracking and justification**, and updating the budget. * Support in organizing **corporate travel**, booking accommodations, and addressing other logistical needs. * Maintaining and updating the **equipment and material inventory**. * Managing and tracking **office orders and supply needs**. * Supporting coordination and booking of **meeting rooms**. * Collaboration in planning and organizing **corporate events and team-building activities**. ### **Human Resources** * Coordinating and scheduling **interviews** with candidates and team members. * Providing administrative support during **recruitment processes**, including their closing phase. * Collaborating in preparing and planning the **onboarding of new hires**. * Supporting planning and updating the **HR calendar**. * Collaborating in monitoring and reviewing **working hour records**. * Preparing and organizing HR documentation, including **offer letters** and documents related to new hires. * Maintaining the **HR document archive and filing system**. All tasks will be performed under guidance and supervision, adhering strictly to internal confidentiality and data protection procedures. As you become familiar with our processes and tools, you will progressively gain greater autonomy. #### **Minimum Requirements** * Currently enrolled in a **Medium-Level Vocational Training Program (FP) in Administrative Management**, a **Higher-Level FP in Administration and Finance**, a **Higher-Level FP in Executive Assistance**, or a related program. * Ability to formalize a **training agreement** with your educational institution. If this is not currently possible, we remain open to evaluating alternative arrangements. * Availability to undertake an internship lasting approximately **3–4 months**. * Proficiency in office software and comfort using digital tools. * Strong **organizational skills and attention to detail**. * Good communication skills. * A proactive attitude, sense of responsibility, and eagerness to learn. #### **What Do We Offer?** * **Intensive morning schedule of 25 or 30 weekly hours**, depending on availability and agreement terms, Monday through Friday. * **Hybrid model**: in-person work on Tuesdays, Wednesdays, and Thursdays at our Madrid office; remote work on Mondays and Fridays. * Approximate duration of **3–4 months**. * **Study allowance**, subject to agreement terms. * Direct mentoring throughout the entire internship period. * The opportunity to gain cross-functional insight into how **HR, Administration, and internal operations** function within a technology company. #### **Why Zaleos?** We are a small, close-knit team whose way of working is built upon **trust, responsibility, and direct communication**. We believe in giving people space to **ask questions, make proposals, and participate**. An opportunity to **take your first professional steps, broaden your understanding of the business environment, and begin building experience for your future.**