Administrative Assistant

Description

Position Summary: We are seeking an administrative assistant to join the General Secretariat team, performing diverse administrative tasks and customer service, with experience in office software and strong organizational capabilities. Key Highlights: 1. Telephone support, document management, and administrative assistance. 2. Proficiency in office software tools and experience in ERP system management. 3. Positive attitude, strong organizational skills, and attention to detail. To fill this vacancy, a disability certificate of at least 33% is mandatory: please refrain from applying if you do not meet this requirement. If you wish to join the General Secretariat team, we look forward to welcoming you! If you have experience in the areas listed below and are motivated by administrative tasks and interpersonal interaction, do not hesitate to apply! Main Responsibilities: * Telephone support and visitor reception. * Email and document management, as well as database updates. * Administrative support to various departments. * Office supply and order management. * Official procedures with government agencies and general office tasks. * ERP system management (familiarity with Microsoft Dynamics 365 Business Central is a plus). * Preparation and submission of proposals, tenders, and files. * Travel booking management. * Other administrative tasks as required. Requirements: * Minimum 1\-2 years of experience in a similar position. * Intermediate\-advanced proficiency in office software tools (MS Office suite; advanced skills in Word and PowerPoint; basic knowledge or willingness to learn ChatGPT/related AI tools). * Strong organizational skills and attention to detail. Additional assets: * Experience in tender management. * ERP experience, especially with MS Business Central. * Positive attitude and team spirit.