Accounting and Administration Technician

Description

From BeFind, a Personnel Selection Consulting firm, we are seeking an **Accounting and Administration Technician** for a business group headquartered in Málaga city. The selected candidate will provide comprehensive support to the company’s administrative, accounting, and tax management, ensuring accurate recording, control, and archiving of financial information; compliance with formal obligations toward third parties (Tax Administration, Social Security, financial institutions, suppliers, and customers); and operational support to other organizational departments, under the supervision of the Head of the Administration and Accounting Department. Main responsibilities: **General Accounting** * Daily registration of purchase and sales invoices, expenses, receipts, and other supporting documentation—via Excel or dedicated software. * Daily posting of journal entries for invoices (issued and received), collections/payments, costs, and revenues. Software: A3 Wolter Kluver. * Weekly reconciliation of accounting accounts (suppliers, customers, suspense accounts, financial accounts). Monthly reconciliation with accounts of group companies / related entities. * Weekly bank reconciliation for all group company accounts assigned by the supervisor or requiring attention due to inclusion in the CIFs allocated to the department. * Monitoring and tracking of advances, provisions, and outstanding accounts pending regularization. Reporting to supervisor. * Support in monthly, quarterly, and annual accounting closings. Preparation of reports for the Head of Department to submit to Management, as well as tax filings. * Preparation of supporting documentation for annual financial statements and management report. * Coordination support with external auditors, where applicable (preparation of working papers and response to requests). **Treasury and Payments** * Support to the Department Head in monitoring compliance with legal payment deadlines to suppliers (Law 3/2004) and tracking the average payment period (APP). **Invoicing** * Issuance of customer invoices in accordance with contracts, orders, or projects—using management software (if developed), FACE, or Excel. * Receipt, registration, and validation of supplier invoices (control over form and content). * Monitoring of delivery notes, orders, and contracts associated with invoicing. * Resolution of invoicing incidents with suppliers and customers. **Taxation and Formal Obligations** * Preparation of documentation required for periodic tax filings (VAT, IRPF withholdings, advance corporate income tax payments, among others), coordinated with the Department’s Administration Head. * Support in meeting filing deadlines for tax forms and formal obligations before the Tax Agency. * Support in preparing information for tax requests, verifications, or inspections. **Document Management and Archiving** * Organization, digitization, and archiving of administrative and accounting documentation for assigned companies, following **Supplier, Customer, and Third-Party Support** * Telephone and email support to suppliers and customers regarding basic administrative, accounting, and invoicing matters—escalating issues requiring supervisor intervention for resolution. * Requesting and verifying supporting documentation from suppliers (certificates confirming up-to-date payments, bank details). **Reporting and Management Control** * Preparation of weekly reports for the Department Head, copied to Management, summarizing activities performed and progress made, as well as highlighting critical points requiring attention, pending resolutions, and improvement proposals. **Public Grant and Aid Management (as applicable based on company activity)** * Support in preparing financial documentation for monitoring and justification of public grants and aid—provided regularly on a monthly basis. * Issuance, collection, and organization of invoices, payment proofs, and other documentation requested by the Administration Department’s Economic Justification and Cost Unit, under the Department Head’s supervision. **Other General Administrative Tasks** * Occasional support in cross-departmental administrative tasks performed by other team members. * Any other functions of similar nature assigned by the supervisor, consistent with the position’s classification and functional scope. What do you need to bring? * Higher Vocational Training Degree in Administration and Finance, or university degree in Business Administration and Management (ADE), Economics, Accounting and Finance, or equivalent. * Additional training in accounting, taxation, or public grant management will be valued. * Minimum 5 years’ prior experience in a similar role within administration and accounting departments. * Experience in public grant management will be valued. * Proficiency in Microsoft Office suite, especially Excel and Word. * Familiarity with accounting and management software. * Basic knowledge of taxation (VAT, IRPF). * Knowledge of the Spanish General Chart of Accounts. * Familiarity with electronic invoicing platforms and electronic portals of public bodies will be valued. What do we offer? * Permanent contract with the end client. * Full-time schedule: 39 hours per week. * Working hours (winter and summer): Monday–Thursday (9:00–18:30) and Friday (9:00–14:00). * 100% on-site position in Málaga city. * Salary: €18,000 gross annually (12 payments), subject to salary review. Don’t miss this unique opportunity. Apply today!