Backoffice / Purchasing Assistant

Description

Job Summary: We are seeking a Purchasing Administrator to manage documentation, provide administrative and logistical support, and maintain international supplier relationships within a dynamic environment. Key Highlights: 1. Opportunities for professional development and growth. 2. Dynamic and multicultural work environment. 3. Collaboration in improving processes and operational efficiency. * AERO AUTOFACTORIA SPAIN, SAU * Salt (Girona) * * ### **Experience** At least 2 years of experience * ### **Salary** Compensation not specified * + ### **Area \- Position** **Purchasing, Logistics and Transport** - Purchasing Administrator**Administrative and Secretarial Staff** - Administrator + ### **Category or Level** Employee + - ### **Vacancies** 1 - ### **Applicants** 2 - * ### **Contract** Permanent Contract * ### **Working Hours** Full-time Ongoing recruitment process. ### **Responsibilities** 1\. Document Management: • Receiving, reviewing, and archiving procurement-related documents, including purchase orders, invoices, and contracts. • Maintaining accurate and organized records in the document management system. • Preparing and updating procurement reports for senior management. 2\. Administrative Support: • Managing documentation complaints • Sending and tracking documentation 3\. Supplier Relations: • Coordinating with suppliers to monitor purchase orders and delivery of goods and documentation across Europe • Resolving incidents and complaints with suppliers. • Maintaining an up-to-date supplier and contract database. 4\. System Management: • Using ERP (Enterprise Resource Planning) systems for procurement management. • Updating and maintaining product and supplier information in the system. • Generating reports and data analysis for decision-making. 5\. Logistical Support: • Retrieving and generating export documentation 6\. Compliance and Regulations: • Ensuring all procurement activities comply with internal policies and applicable legal regulations. • Supporting internal and external audits by providing required documentation. 7\. Continuous Improvement: • Participating in initiatives to improve purchasing department processes and operational efficiency. • Proposing innovative solutions to optimize procurement management and reduce costs. ### **Requirements** 1\. Academic Qualifications: • University degree in Business Administration, Logistics, International Trade, or related fields is desirable. • Vocational Training Certificate (CFGM / CFGS) 2\. Experience: • Minimum 2 years of experience in a similar role, preferably in the automotive industry (valued). • Experience managing procurement and international supplier relations. 3\. Skills and Competencies: • Proficiency in ERP systems. • Excellent communication and negotiation skills. • Ability to work independently and as part of a team. • Attention to detail and strong organizational skills. • Advanced level of English and German (other European languages are a plus). 4\. Personal Competencies: • Proactivity and problem-solving ability. • Adaptability and flexibility to work in a dynamic and multicultural environment. • Results-oriented mindset and commitment to quality. • Advanced Excel proficiency ### **What We Offer** • Opportunities for professional development and growth within a leading automotive industry company. • A dynamic and multicultural work environment. • Salary Group 5 under the Collective Agreement for the Iron and Steel Industry At AERO AUTOFACTORIA, we value diversity and offer equal employment opportunities to all our employees. Join our team and become part of our mission to deliver exceptional service to our customers across Europe! ### **Tags** * management * purchasing * documentation