Executive Assistant

Description

Job Summary: We are seeking an Executive Assistant to support the Managing Director and Leadership Team, ensuring operational efficiency and coordination across the organization. Key Highlights: 1. Joining a leading multinational company with 200 years of experience. 2. A dynamic and collaborative professional environment. 3. A strategic position with high visibility and professional development. We are one of the world’s leading providers of fire protection and security solutions for businesses and organizations. For over 200 years, our mission has been to make the world a safer place through essential systems, equipment, and services. At Chubb, we continuously strive for excellence and foster a leadership culture where enthusiastic and motivated individuals can grow and excel in all areas of their lives. Together with our parent company, APi Group, we firmly believe that everyone can be a leader. We seek to hire an Executive Assistant whose primary mission is to support the Managing Director and Leadership Team, ensuring operational efficiency and appropriate coordination with other organizational departments. The objective is to optimize time and resources through effective management of calendars, meetings, documentation, events, and administrative tasks. \+Responsibilities and Duties * Calendar management and meeting coordination for the leadership team, including support in closing meetings with key clients. * Preparation of documentation, reports, and executive presentations. * Travel organization, venue and hotel reservations, and associated logistical management. * Coordination with other Chubb subsidiaries and executive assistants to organize visits and meetings. * Organization of corporate events, working breakfasts, and team-building activities. * Coordination of internal and external communications. * Mail handling and responding to inquiries on behalf of leadership. * Translation of documentation when required. * Execution of administrative tasks inherent to the role. * Ensuring compliance with the Code of Ethics, corporate policies, and internal standards. * Adherence to the group’s quality, safety, and environmental standards. * Efficient reporting of completed work. * Performing additional duties aligned with the needs of the role or department, without implying a change in professional classification. \+Requirements * Required education: Vocational Training Level II (FP II) or University Degree. A degree in Business Administration or similar is desirable. * Proven experience as an Executive Assistant or in similar positions. Desirable: Knowledge of Protocol and Event Management. \+Skills: * Excellent organizational, time management, and prioritization skills. * Strong writing and communication abilities. * Practical knowledge of corporate travel and event logistics. * Experience coordinating internal and external communications. * Proactivity and ability to adapt to multinational corporate environments. * Desirable: Proficiency with collaborative tools (e.g., SharePoint). \+Languages: Advanced English, both spoken and written (mandatory). \+Key Competencies Confidentiality Agility and proactivity Organizational ability and attention to detail Results orientation Orientation toward internal and external customers Analytical ability Innovation Empathy and sensitivity Problem-solving ability Strong communication skills Change management What We Offer: Joining a leading multinational company in its sector. A dynamic and collaborative professional environment. A strategic position with high visibility within the organization. Professional development within an environment that promotes leadership and continuous improvement. **Additional Information** **About Us, Our Culture \& What We Can Offer You** Established over 200 years ago, Chubb Fire \& Security are a global business driven by keeping people and the world safe. We provide essential systems, equipment and services, from digital CCTV surveillance and intruder alarms, to fire detection and suppression systems. Offering a full range of innovative products and services to a broad range of customers, from local independent business, to many of the FTSE 100 companies We believe we offer a unique working culture, where you are as important to us as our customers, and we want you to feel that everyday. We are proud to offer extensive training to all of our new Advisors, fully supporting, and enabling you to thrive in your new role and beyond, with ongoing career development opportunities throughout your career journey with us. \#BR\-CB