Administrative Assistant (Training Contract)

Description

Job Summary: We are seeking an Administrative Assistant under a Training Contract to manage documentation, coordinate requests, and support the team in a dynamic and collaborative environment. Key Highlights: 1. 12-month full-time training contract 2. Opportunity for professional development and acquisition of real-world experience 3. Dynamic, collaborative work environment with continuous learning We are currently looking for **an Administrative Assistant (Training Contract)** to join our Corporate Activities Center (CAE) at our offices in Sant Joan Despí. If you are a recent graduate or have completed your studies within the last three years and are seeking an opportunity to train, develop professionally, and gain real-world experience in a corporate and international environment, this position may be right for you! **What We Offer:** * A 12-month full-time training contract. * The opportunity to contribute to some of the world’s most important challenges by helping our customers achieve clean water, safe food, abundant energy, and healthier environments. * A dynamic, collaborative work environment with continuous learning. * The chance to apply and expand your knowledge within a company committed to the growth and development of its talent. **Key Responsibilities:** * Management and updating of Health & Safety, Operations, and other administrative documentation. * Coordination of requests with internal clients, external suppliers, and other third parties. * Uploading, reviewing, and tracking documentation across multiple client platforms. * Prioritizing and managing a high volume of requests, ensuring adherence to deadlines and urgency requirements. * Serving as the point of contact for inquiries related to access permissions and operational documentation. * Supporting the team with administrative tasks, case tracking, and process improvement. * Communicating with the Ecolab district and clients regarding documentation exchange, emergency management, and access status tracking. * Reviewing, controlling, and tracking documentation related to: * Company: AEAT certificates, risk assessments, prevention plans, insurance policies, client forms, etc. * Internal employees and subcontractors: medical examinations, personal protective equipment (PPE), safety training, risk assessments. * Vehicles and work equipment: driving licenses, technical specifications, insurance policies, inspections, among others. * Managing status changes for employees, subcontractors, vehicles, and equipment, as well as role assignments on client platforms. **Requirements:** * Vocational training (FP) at intermediate or advanced level in Administration, Administration and Finance, or similar (PRL orientation is desirable). * Strong organizational skills, attention to detail, and rigor in document management. * Ability to handle multiple tasks and priorities. * Good communication skills and comfort interacting with internal and external clients. * Teamwork, initiative, and a collaborative attitude. * English proficiency is valued but not mandatory. At Ecolab, our commitment to Diversity, Equity & Inclusion (DE&I) reflects our value of working together—integrating diverse perspectives to grow, achieve our goals, and do what is right. Candidates with a disability certificate will be given preference. \#li\-eu **Our Commitment to a Culture of Inclusion & Belonging** Ecolab is committed to fair and equal treatment of associates and applicants and furthering the principles of Equal Opportunity to Employment. We will recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance in all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement. Ecolab will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin,citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, or disability.