Office Manager

Description

Summary: Seeking an Office Manager to ensure smooth office operations, support HR and finance, coordinate events, and enhance office efficiency. Highlights: 1. Ensure smooth office operations and efficiency 2. Support HR team in onboarding and administrative tasks 3. Coordinate internal events and employee activities ### **ABOUT US** **Signaturit Group** is the Europeen champion of complete and secure digital transactions. Thanks to a modular platform, we automate transactional processes, from identity verification and KYC to electronic signature and legal archiving. More than 100 thousand customers rely on our solutions to accelerate their business activities, while optimizing their operations. As a certified Trusted Service Provider, we control over 35 million documents and carry out more than 180 million signatures a year, guaranteeing security, compliance and legal value. In France, you may know us as **Universign** (for electronic signatures) and **VIALINK** (for client onboarding and KYC). Today, more than 400 experts and passionate professionals, based in Paris, Barcelona and Valencia, are working every day towards our shared success. We are looking for our Office Manager in Barcelona. **What you will do at Signaturit** * Office Management: + Ensure the smooth running of the office: Ordering of office supplies, arranging maintenance of the office equipment, kitchen supplies, etc, and act as point of contact for landlord, security, building maintenance, cleaning company and other external services. + Reception duties: Distributing mail and organizing courier service, greeting visitors. + Implement and improve processes to enhance office efficiency. + Support HR team in the onboarding of new employees: Manage office access cards, and update the inventory of equipment and welcome packs. + Act as a point of contact for our internal IT Helpdesk and communications providers as well as administration tasks related to these. + Help the finance department with administrative tasks. + Coordinate with HR team Safety requirements liaising with external suppliers and building security, including coordinating evacuation tests, and keeping the staff informed about security regulations. + Support the Legal and Security departments in the different audits. + Event Coordination \-Event Coordination : + Support the planning and execution of internal events, and organize employee activities like gifting and catering for special occasions. \- Coordinate travel arrangements including flights, trains, accommodation for our employees. * Event Coordination: + Support the planning and execution of internal events, and organize employee activities like gifting and catering for special occasions. + Coordinate travel arrangements including flights, trains, accommodation for our employees. **What we believe should contribute to your success in this context** * 3\+ years proven experience in Administration as an Office Manager * Fluent in English, and Spanish is required * Team player, friendly, able to comfortably interact with management, colleagues, and external parties. * Availability to work from the office from Monday to Friday during regular office hours. * Excellent work attitude and proficient team player, organizational and time management skills * Ability to take initiative, multitask and prioritize tasks effectively, with a problem\-solving attitude, being flexible and highly accurate. **Indicative Interview Process (may vary if needed, but we'll try our best to anticipate and inform):** * HR Discovery Call in english(30 min) * 1st interview with our business (direct report) * 2nd interview with our business * Reference check **Salary range: 20 to 24K€ per year.** **Why Join Us** * Flexible working hours * Summer intensive working schedule * Intensive workday on Fridays (all year long) * Health Insurance 100% for you and your kids * ️ Flexible benefits (Coverflex) * Access to LinkedIn Learning Platform * Celebrate your birthday with a day off **Join Our Vision** Be part of Signaturit Group's journey to revolutionize digital transactions across Europe and beyond. We are excited to welcome fresh talent who are eager to make a meaningful impact in the digital world. For more information, explore our website and discover how you can contribute to our mission. **We are looking forward to meeting you!** The use of the masculine gender has been adopted for ease of reading and is not intended to be discriminatory.