We are a growing company dedicated to the **education, leisure, and free-time** sectors, and we are seeking to incorporate an **Administrative Assistant** into our team at our ***Málaga*** office. We are looking for a person with administrative experience, who is **highly organized, methodical, and solution-oriented**, with exceptional ease in using computer tools and capable of autonomously managing multiple processes and deadlines. The position will initially entail a **20-hour weekly schedule during morning hours**, with potential for schedule expansion as the company continues to grow. What will be your mission? You will serve as a key reference for various administrative processes at the office, handling recurring tasks and their follow-up to support the coordination teams and Management. You will work closely with different departments across the company, especially in processes related to **personnel, invoicing, collections, and document management**. Therefore, we seek someone who does not merely execute isolated tasks: we need a person capable of **taking ownership of their processes, monitoring deadlines, and seeing them through to completion**. Main Responsibilities Personnel Administration * Administrative management of **hiring and termination of employees**. * Management and sourcing of **temporary replacements**, as needed. * Creation and updating of administrative profiles for new hires. * Assignment and follow-up of **work schedules and calendars**. * Review, control, and validation of **timesheets and clock-in/clock-out records**. * Coordination with the Human Resources department to monitor these processes. Invoicing, Collections, and Overdue Payments * Preparation and management of the **monthly invoicing for the office**, coordinated with the responsible department. * Administrative follow-up of the various services provided. * Management of the **returns and overdue payments process**, tracking each case until resolution. * Coordination with personnel responsible for invoicing and collections to ensure compliance with established procedures and deadlines. Document and Administrative Management * Submission, updating, and follow-up of **documentation on various management platforms and portals**. * Verification that required documentation is correctly submitted and up to date. * Preparation and updating of **recurring lists, controls, and reports**. * Administrative management of centers and services assigned to the office, including those located outside Málaga, where applicable. * Support in other administrative tasks requested by Management. What profile are we looking for? We seek a candidate with a clearly **administrative, methodical, and organized profile**, accustomed to simultaneously handling multiple processes, documentation, spreadsheets, and IT platforms. Essential Requirements * Prior experience in administrative positions. * **Strong computer and office software skills.** * Proficiency in **Excel or spreadsheet applications**. * Ability to quickly learn and operate various digital platforms and tools. * Strong **organizational, concentration, and attention-to-detail skills**. * Ability to manage tasks subject to **specific dates and deadlines**, such as personnel or invoicing processes. * Capacity to work autonomously and track tasks without constant supervision. * A solution-oriented profile and ability to respond effectively to incidents. * Ability to manage a **high workload** and multiple concurrent processes. * Ease working in teams and coordinating across departments. * Strong communication skills and interpersonal aptitude. Especially Valued Given our activity, prior experience or strong knowledge of the following sectors will be especially valued: * Education and training. * Educational leisure and free time. * Educational services for schools. * Administrative management linked to activities, educational institutions, public administration, or similar services. What do we offer? * Initial schedule of **20 hours per week**. * **Morning hours**, to be confirmed. * **100% onsite position in Málaga city**. * **Salary: €10.900 gross per year**, for the indicated schedule. * **22 working days of vacation per year**. * **4 additional days off** designated by the company. * **A day off for your birthday**. * Joining a growing company. * Possibility of **schedule expansion**, as the role and company evolve. * Opportunity to progressively assume new responsibilities and develop professionally within the organization. Before applying This position requires **strong IT agility, high organizational capacity, and the ability to handle multiple processes simultaneously**. Some tasks are bound by strict deadlines and directly impact the company’s daily operations; therefore, we seek a responsible and rigorous individual committed to tracking their work. Additionally, knowledge of the **educational, leisure, and free-time sector** will be especially valued. To assess your application In addition to attaching your CV, please briefly answer the following two questions: **1. What experience or knowledge do you have of the educational, leisure, and free-time sector?** Briefly tell us where you acquired it and what functions you performed. **2. Tell us about an administrative task or process you were responsible for that had to be completed within specific deadlines. How did you organize yourself to ensure it was completed correctly?** **To allow for an effective initial screening, only applications answering both questions will be considered.** Salary: €10.900.00 per year Work location: Onsite employment
David Muñoz
Indeed · HR
David Muñoz
Indeed · HR
