Administrative Assistant

Description

In this position in Getafe, you will report to the Procurement Department and manage the full supplier invoicing cycle: invoice receipt, classification, and entry into the ERP system; three-way matching; tax compliance control; credit notes; and incident handling. You will also liaise with suppliers, resolve payment-related queries, perform periodic reconciliations, and keep the database updated with pricing and contractual terms. A vocational qualification (FP) in Administration and Finance or a related field is required, along with at least one year of experience in supplier management and invoicing, hands-on experience with ERP systems such as SAP, Business Central, Navision, Sage, or Odoo, and intermediate or advanced Excel skills—including functions like VLOOKUP and PivotTables. Knowledge of VAT and withholding tax regulations is also mandatory. Key competencies include attention to detail, analytical ability to detect errors, assertive communication and diplomacy for resolving incidents, as well as proactivity and organizational skills in dynamic environments. Education: Vocational qualification (FP) in Administration and Finance, Administrative Management, or related fields. Minimum one year of experience in supplier management, purchase invoicing, reconciliations, and credit notes. Proficiency in ERP systems such as SAP, Business Central, or similar. Intermediate/advanced Excel skills. Knowledge of tax regulations related to invoicing and VAT.