ADMINISTRATIVE ASSISTANT – EXECUTIVE SUPPORT

Description

Position Summary: We are seeking an Administrative Assistant to support the Technical Talent Directorate by handling administrative procedures, managing information, and preparing reports in a dynamic environment. Key Highlights: 1. Executive support in agenda management and internal communications. 2. Being part of a solidarity-based and committed organization. 3. Professional growth opportunities and involvement in innovation. At ONCE, we are looking for an Administrative Assistant (executive support) for an indefinite-term position within our Technical Talent Directorate in Madrid. WHAT WILL YOU DO DAILY? * Provide support to the Directorate’s activities regarding all administrative procedures related to its operations—both internal and executive—including agenda management, meetings, stakeholder liaison, integration of reporting, and internal communications across departments and with the team. * Manage information within the department/work center. * Perform tasks using corporate desktop systems (SAP), email, and Office 365\. * Prepare reports, summaries, presentations, and document digests. WHAT DO WE NEED FROM YOU? (Requirements) * Vocational training level I or II related to administrative functions. * Experience in administrative roles. * Meeting, event, and travel coordination. * Contract management and internal compliance and supplier procurement procedures. * Proficiency in office software packages (Word, Excel, Forms, Copilot, and Outlook). * Knowledge of and experience working in SAP and calendar tools for internal communications and administrative tasks. * Ability to handle handwritten documents, large-volume files, tables, etc. WHAT ELSE DO WE VALUE? (Desirable Qualifications) * People-oriented mindset. We love teamwork and have a strong service vocation! * Experience in dynamic and multidisciplinary environments. * Competency profile emphasizing flexibility, accountability and commitment to results, internal customer orientation, teamwork, and effective communication. * Minimum two years of relevant experience is preferred. WHAT DO WE OFFER YOU? * Indefinite-term contract. * Full-time schedule of 36 hours/week — goodbye to 40 hours/week! \- Competitive salary of \+17\.000 euros gross/year; after two years, promotion to senior level with a salary of \+/\- 24\.000 euros gross/year. * 24 working days of vacation \+ 6 personal days for individual use. * Annual individual training allowances — we want you to keep growing! * ONCE Card: Exclusive discounts offered. * Financial assistance for childbirth or adoption. * Opportunities for anyone to participate in volunteer activities and contribute to community well-being. * ONCEInnova: We have an innovation and entrepreneurship unit where any employee can propose and join intrapreneurship and innovation projects at ONCE. You’ll have the chance to join a solidarity-driven, socially responsible organization — FOR PEOPLE AND BY PEOPLE — fully aware of its societal responsibilities, offering comprehensive onboarding support and professional growth opportunities. You decide how far you go