Administrative Officer – Facilities

Description

We are a business group with 70 years of experience and a strong commitment to society and the environment. Our business areas are City, Water, Industry, Infrastructure and Materials, Construction, and Energy. We create solutions that add value to our customers, driven by a desire to share our knowledge. We focus on innovation, talent management, and sustainability, with a clear vocation for long-term continuity. This position is located within the City area, which specializes in the maintenance of urban infrastructure—such as public roads, facilities, and green spaces—as well as the installation and operation of building technology. What will you do on a daily basis? * Handle supplier-related procedures: request quotations, place Type B and C orders, onboard new suppliers, update prices in the system, request Administrative Services to cancel erroneous invoices, prepare contracts, and manage incidents. * Allocate expenses from delivery notes against purchase orders. * Receive invoices, match them with delivery notes and purchase orders, record them in the accounting system, and forward them to the Delegation Administrative Officer. * Monitor collections and, if necessary, claim late-payment interest on delayed certifications. * Prepare the valued summary as well as the administrative documentation for renovations, additions, and final settlements. * Manage all matters required for proper site operation: contracting utilities (electricity, water, telephone, etc.), making cash purchases. * Prepare the surveying and handover minutes. * Manage site personnel documentation: timesheets, hour allocation, bonuses, allowances, staff absences, etc. * Monitor subcontractor documentation and machinery documentation to ensure compliance with applicable legal regulations. What are we looking for? * Administrative Degree / High School Diploma * 4\-5 years of experience * Knowledge of Navision * Experience in installation companies What do we offer? * Permanent position. * Opportunity to join a team of professionals committed to innovation, sustainability, and equal opportunities. * Professional development within our company. * Flexible remuneration: private health insurance, meal vouchers, childcare vouchers.