Receptionist

Description

Job Summary: We are seeking a Receptionist with English proficiency to manage customer service, coordinate meeting rooms, handle mail and courier services, and provide administrative and billing support. Key Highlights: 1. Continuous interaction with different areas of the organization. 2. Dynamic pace with a variety of administrative and customer-facing tasks. 3. Service-oriented mindset and strong teamwork orientation. **What You Can Expect** **:** At Rhenus Overland Spain, we are looking for a Receptionist with English proficiency. **RESPONSIBILITIES:** -------------- * Reception and Customer Service * Manage in-person接待 of visitors, customers, and suppliers. * Answer and route telephone calls, emails, and general inquiries. * Coordinate meeting rooms, shared calendars, and logistical requirements. * Manage mail, parcels, correspondence, and delivery/receipt records. * Maintain the reception area in optimal order and presentation. * Administrative and Office Support * Manage office supplies and place orders as needed. * Provide administrative support to various departments as required, including billing, customer service, etc. * Billing Support * Collect, verify, and record data necessary for invoicing. * Assist in issuing invoices according to established procedures. * Track pending documents awaiting approval or dispatch. * Review delivery notes, purchase orders, and supporting documentation. * Assist in invoice reconciliation and resolution of basic discrepancies. * Maintain up-to-date physical and digital files and records related to the billing cycle. **REQUIREMENTS:** --------------- ### **1\. EDUCATION:** * Vocational training in administration, management, or a related field. * Additional training in accounting or billing, or in logistics, transportation, or international trade will be valued. ### **2\. EXPERIENCE:** * 1\-2 years of experience in administrative, reception, or customer service roles. * Prior experience in billing tasks or administrative support within finance departments (desirable). ### **3\. DIGITAL TOOLS:** * Advanced proficiency in office applications (Teams, Outlook, Excel, Word). * Familiarity with administrative management systems or ERP platforms. * Basic knowledge of billing processes and associated documentation. ### **4\. COMPETENCIES:** * Excellent communication and interpersonal skills. * Ability to work accurately and with attention to detail. * Strong organizational, proactive, and multitasking capabilities. * Discretion and high level of confidentiality. * Service-oriented mindset and strong teamwork orientation. **What You Bring:** **CONDITIONS** --------------- * On-site position. * Continuous interaction with different areas of the organization. * Dynamic pace with a variety of administrative and customer-facing tasks. **OFFERED:** -------------- * Temporary position * Language Portal * Discount Portal * Full-time schedule Candidates holding a disability certificate will be given preference. RHENUS OVERLAND SPAIN is an equal opportunity employer. All individuals will have the opportunity to be considered for employment without regard to race, color, religion, national origin, ancestry, citizenship, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, disability, pregnancy, childbirth, and related medical conditions, or any other characteristic protected by applicable laws. Rhenus will make reasonable accommodations for known physical or mental limitations of a qualified applicant with a disability unless such accommodation would impose an undue hardship on the operation of our business.