Administrative Coordinator

Description

**An admin wizard wanted.** We're the Internal Services team \- team behind the scenes making the magic happen: so our operational teams can deliver smoothly and stay happy doing it (or, at least, admin\-hassle free:) ). We're spread across different locations, but we're a close, integrated crew who genuinely love what we do \- and we're looking for one more amazing person to join us and share the joy (and ok, pain, sometimes, too). **Location:** Spain \- onsite, remote \& hybrid options: whichever works best for you! **Why E\&C Consultants?** You can read more details here: Becoming an E\&Cer, but in big lines: * We are a **Great Place To Work®****certified** company \- employee satisfaction stamped by our staff * We implemented a **Flexible and Empowering Culture \-** we pioneer with our unique Teal management style, which includes **Empowerment, Ownership, Self\-Management, Integrity, Transparency** and **Trust** * We offer **46 days off / year** (yes, 46!) regardless of the country you live \& work in **What will you do?** As the go\-to person for all things people and office operations, you'll keep our day\-to\-day running smoothly while supporting E\&Cers: * **Own the payroll process** by partnering with our external payroll providers to ensure salaries are paid accurately and on time, while keeping contracts, benefits, and employment conditions fully compliant with legislations * **Be the first point of contact** for employees, providing support on payroll, holidays, leave, contracts, benefits, travel arrangements, office equipment, and a wide range of day\-to\-day administrative questions * **Coordinate with external partners**, including accountants, insurance providers, and other local stakeholders, ensuring information is shared accurately and efficiently * **Keep the office running like clockwork** by managing office supplies, equipment, correspondence, visitor reception, incoming calls, and relationships with service providers (e.g. maintenance vendors) * **Oversee workplace resources**, including fleet, mobile phones, internet services, laptops, and other office equipment, ensuring everything is available and functioning smoothly * **Coordinate business travel** for the employees, arranging flights, accommodation, car hire, and itineraries to ensure hassle\-free travel * **Jump in wherever needed**, providing proactive ad hoc support to help the team and business operate efficiently. **What makes you a perfect match?** * Fluent English and Spanish is a must (verbal and written) – any other language is a plus * Relevant experience in administrative support * Exceptional organizational skills * Agility to respond to changing priorities, demands and timelines * A “can\-do” attitude, a mind\-set of process improvement and willingness to learn new skills * Reliability, trustworthiness and maintaining confidentiality * Good knowledge of Microsoft Office **If you are still here and reading, you must be really interested.** Great, as E\&C is the best place to be! Last but not least then, a sneak peek into our application process: * First call with Team Leader or HR \- 30 min (we can also launch a Hireflix campaign in case of a high volume of applications, where you’d be asked to record a one\-way interview. It’s fun!:) ) * Assessment: online ability tests \+ personality questionnaire \- 45min * Final round interview: Business case (to be prepared in advance) \& discussion on the online assessment \+ meeting the team \- 90min The process usually takes around 2\-3 weeks. **Time to click apply!** *Through my application for a role with E\&C I hereby authorize the Company to process my personal data for the purposes of the job recruitment. I declare that I am aware of the voluntary submission of data and I am informed about the right to access the data and the right to correct it.* *Your personal data will be processed by E\&C Group BV with its registered seat in Kortrijk, Belgium and its affiliates for the purposes of the recruitment process only. The list of all affiliates may be found at www.eecc.eu.*