Administrative Assistant - Cala Mandia - Mallorca

Description

Job Summary: We are seeking an Administrative Assistant to support the planning and organization of activities within the Administration Department of a growing hotel chain. Key Highlights: 1. Stable position with real opportunities for professional development. 2. Excellent working environment. 3. Support in the economic and administrative management of the establishment. INSOTEL HOTEL GROUP is a well-known hotel chain in the Balearic Islands currently undergoing expansion. Your main role within the company will be to support the person responsible for planning and organizing all activities of the Administration Department, with the aim of: Ensuring the supply and control of all economic and administrative information required for the proper management of the establishment. Additionally, you will support the treasury management of the establishment and monitor invoices for purchases made by the establishment. Your main responsibilities will include: * Preparing purchase requisitions for submission to the Purchasing Department. * Verifying that supplier delivery notes match purchase orders for approval and subsequent accounting; managing related incidents in case of discrepancies. * Supporting the analysis of reports to detect possible errors in warehouse inventory records and to identify stock variations and turnover rates. * Periodically incorporating all records from warehouse and inventory management, as well as invoices. * Supporting the preparation of the hotel’s daily cash report. * Daily monitoring of production and reporting any incidents to Reception. * Other departmental tasks. In return for your commitment, we offer: * Excellent working environment. * Competitive salary. * Stable position (summer season) with real opportunities for professional development. * Education: Diploma in Business Administration and Management or equivalent vocational training in Administration. * Experience: AT LEAST 1 YEAR performing the duties described above. * Languages: Intermediate English level (B1/B2) is valued, as well as other languages (German, Italian, etc.). * Availability to work rotating shifts. * Office software: Advanced proficiency in Word and Excel. * **Accommodation on the island is mandatory; the company does NOT provide accommodation.** Positive attributes considered: Organizational skills – Customer orientation – Teamwork – Stress tolerance – Interpersonal skills – Flexibility and adaptability.