Executive Assistant

Description

**General Description** del Negro Studio is an architecture and interior design studio located in the beautiful town of Sóller, Mallorca. We are seeking a highly organized, proactive Executive Assistant with the ability to "think outside the box" (creativity and innovation) to support our growing team and ensure the smooth daily operation of our studio. In this role, you will be the right hand of our executives, providing comprehensive administrative, logistical, and operational support. The ideal candidate possesses exceptional communication skills, unparalleled attention to detail, and a natural ability to anticipate needs while efficiently managing multiple priorities. **Key Responsibilities** As our Executive Assistant, your main duties will include: * : Coordinate and manage executives’ schedules, including meetings, appointments, and travel arrangements. * : Attend key meetings, take accurate notes, and actively follow up on pending tasks to maintain project progress. * Serve as a professional and timely point of contact (via email, phone calls, and messages) with clients, external partners, and suppliers (suppliers, artisans, etc.). * Support internal team coordination and assist in overseeing the studio’s daily operations to ensure a harmonious working environment. * : Act as a critical communication bridge between executives, the internal team, and external stakeholders. * : Monitor and control project budgets in collaboration with the team, ensuring precise tracking of progress and financial milestones. * : Oversee all transportation operations, from furniture deliveries to shipping project samples for design testing. * : Proactively remind the team of deadlines and track milestones to ensure strict adherence to all deliverables and priorities. * : Maintain an organized and welcoming studio environment by managing cleaning staff and ensuring the studio is fully stocked with essential supplies (water, office materials, etc.). * Handle sensitive and confidential information belonging to the studio and its clients with the utmost discretion and integrity. **Requirements and Qualifications** We are looking for an intelligent, solution-oriented professional who brings the following: * Proven experience in an administrative or similar support role (experience in creative industries is a strong advantage but not mandatory). * Excellent verbal and written communication skills in both **English** and **Spanish** (Catalan is a plus). * Proficiency at the user level with office software (Excel, Word, Gmail). * Basic knowledge of project budget tracking is highly desirable. * A solution-oriented mindset, supported by strong analytical and creative thinking skills (someone who knows how to "think outside the box"). * Exceptional organizational and multitasking abilities. * Demonstrated ability to work independently, take initiative, and anticipate the studio’s needs. * Valid driver’s license and personal vehicle. Salary: €13,250.24–€24,000.00 per year Benefits: * Company events * Flexible working hours * Company laptop * Company mobile phone Work Location: On-site employment