Product controller, Purchasing Administrator

Description

Product controller, Purchasing Administrator Main responsibilities * **Manage the product throughout its entire lifecycle**, from its launch at the factory to its receipt in the warehouse, replenishment, markdown, or liquidation. * Lead order management and control from launch to receipt, tracking deadlines, delays, changes, incidents, and confirmations with suppliers. * Ensure all information related to products, orders, incoming shipments, and receipts is accurately updated in operational tools. * Coordinate with the **warehouse** to plan scheduled arrivals, box openings, stock counts, stock receipts, and operational incidents. * Guarantee that orders and receipts are correctly reflected in the system to prevent stock errors, discrepancies, or availability issues. * Supervise **inventory** and stock control by SKU, size, color, location, and business line. * Manage **stock movement across different business lines**, ensuring efficient distribution based on commercial needs, turnover, and availability. * Anticipate and prevent **stockouts**, identifying risks early and coordinating actions with involved teams. * Analyze **product sales velocity** to determine when an SKU should change status: from new arrival to continuity, from continuity to markdown, or from active product to replenishment. * Manage **product status changes** within the system, ensuring each SKU is correctly classified according to its commercial stage. * Identify stock incidents, discrepancies, missing information, or registration errors, and follow up until resolution. * Coordinate replenishments, transfers, and operational needs arising from sales, turnover, or availability. * Act as the liaison point between **Product, Warehouse, Marketing, Retail, Finance, and Administration**, ensuring accurate information flow. * Maintain updated calendars for collections, drops, arrivals, and recurring area tasks. * Create, review, and optimize operational documentation, processes, checklists, and tracking databases in **Notion**. * Manage product and order data in **AGORA**, including item creation, purchase order tracking, receipts, and rigorous record updates. * Conduct sales, turnover, and stock analyses to detect replenishment needs, stockout risk, excess inventory, or product status changes. * Use **Excel, Notion, and AI tools** to organize information, review data, structure processes, and accelerate area tasks. * Propose improvements to processes, information flows, reporting, and operational control. * Ensure stock and product data reliability as the foundation for commercial and operational decision-making. Requirements * Minimum 4 years of experience in a similar role within an SME. * Solid experience in **supplier management**, **stock control**, and **order tracking**. * Judgment to identify **priorities, urgencies**, and operational risks without losing control. * **Advanced level of Excel.** * Ability to **interpret data, margins, and product sales velocity**, and their impact on stockouts, replenishment, continuity, and markdowns. * Comfort working with **SKUs, sizes, colors, locations, and business lines.** * **Advanced level of English** * High degree of **organization, rigor, traceability, and attention to detail**, to keep information updated, structured, and accurately recorded. * Ability to work with **orders, timelines, incidents, and receipts**. * Ability to coordinate and communicate fluently with other people and departments. * Practical, autonomous, execution-oriented profile **capable of handling multiple parallel priorities without losing focus.** Work location: On-site employment