Administrative Officer for Construction Projects and Document Management (CAE)

Description

Location: Mataró (On-site) Working hours: Full-time **About the position:** We are seeking a proactive administrative professional for our construction company in Mataró. We are not looking for someone who merely files documents, but rather a person capable of taking full control of the daily document flow—ensuring work teams access construction sites without issues and that data exchanged between suppliers and staff matches precisely. **Key responsibilities:** Thorough control, cross-checking, and economic assessment of material delivery notes against timesheets. End-to-end management and validation of labor documentation on CAE platforms (e.g., Obralia), ensuring regulatory compliance for site access. Operational telephone support and prompt resolution of daily incidents involving suppliers, workers, and clients. Maintenance of information flow and document control for personnel. **Essential requirements:** Education: Vocational Training Certificate (Intermediate Level) in Administrative Management or higher. Experience: Demonstrable experience using Corporate Activity Coordination (CAE) platforms such as Obralia or similar. Tools: Advanced proficiency in office software (Excel, Word) and technical aptitude to adopt automation tools, document digitization solutions, and ERP systems. Profile: Strong analytical ability to identify numerical discrepancies in delivery notes and invoices. **What we offer:** Full-time employment contract. Salary: \[Insert Salary Range, e.g. €21,000\–€24,000 gross/year] (The final offer will be adjusted within this range based on the candidate’s technical autonomy). Stability and career development within an established construction company. Annual salary: €24,000.00\–€26,000.00 Work location: On-site employment