Billing Administrator

Description

Job Summary: We are seeking a Billing and Document Management Administrator for a stable project in the administration field, contributing to a meaningful purpose at OCA Global. Key Highlights: 1. Coordinate and issue the complete billing cycle with maximum accuracy. 2. Manage control and follow-up of unpaid invoices through direct, empathetic communication. 3. Keep order management, registration, and tracking up to date in the system. Are you passionate about administration and looking for a stable project where your administrative rigor contributes to a meaningful purpose? At **OCA Global**, we work every day to make the world safer and more sustainable. To achieve this, the administrative function is a key component. We are looking to hire a **Billing and Document Management Administrator** to join our **External Prevention Service (SPA)** support team in **Sant Cugat** on an indefinite basis. ### **What will be your responsibilities with us?** In your daily work, your tasks will have a direct impact on the financial health of our prevention projects and on customer retention: * **Coordinate and issue the full billing cycle** specific to technical prevention and occupational health surveillance contracts and services, ensuring that the efforts of our field technicians translate into accurate billing. * **Manage control and follow-up of unpaid invoices** through direct, empathetic, and professional contact with client companies, resolving issues and clarifying invoice-related questions to ensure departmental cash flow while maintaining long-term relationships. * **Keep order management, registration, and tracking up to date in the system**, ensuring each prevention service request is processed as quickly and accurately as possible, enabling your technical team colleagues to operate seamlessly. ### **What would we like to see in your profile?** * **Education in Administration or Management (Vocational Training Level 2/3 or equivalent):** This provides the ideal conceptual foundation to understand accounting and administrative workflows from day one. * **Prior experience in billing and collections management:** Experience in Occupational Risk Prevention (ORP) or B2B business services will be highly valued, as it demonstrates familiarity with corporate communication and resolution of commercial incidents. * **Proficiency with digital tools and databases:** Agile use of spreadsheets (Excel) and familiarity with ERP systems will allow you to automate processes and optimize your time. * **Organization, attention to detail, and systemic thinking:** As you’ll manage administration across the entire SPA business line, your ability to standardize processes and maintain methodological rigor will be essential to strengthening the department globally. ### **Why join our project?** * **Indefinite Contract and Stability:** We believe in long-term relationships. You will join an internationally leading group experiencing strong growth—enjoying the financial stability of a large corporation, yet benefiting from the closeness and agility of a flat organizational structure. * **A schedule that supports your well-being:** Your regular working hours from Monday to Thursday will be **8:30 AM to 6:00 PM**, but you’ll enjoy **intensive working hours every Friday, all days before public holidays, and throughout July and August**. Additionally, **December 24th and 31st are fully paid days off** for the entire team. * **Location:** Our offices in **Sant Cugat** offer modern facilities and an excellent environment, ideal for optimizing your commuting time. **Are you excited by this challenge?** If you seek stability, a varied daily routine full of learning opportunities, and a team that supports you from day one, we want to meet you. Click “Apply” and let’s talk about your future at OCA Global. \#LI\-BM1