ADMINISTRATIVE STAFF / RECEPTIONIST AND PURCHASING ASSISTANT

Description

Position Summary: We are seeking a Purchasing and Reception Assistant for a Special Employment Center, performing duties including telephone reception, order management, inventory control, and administrative support. Key Points: 1. Experience in customer service, both by telephone and in person. 2. Organizational skills, initiative, and speed in conflict resolution. 3. Dynamic, versatile, responsible person with strong motivation to work. A Special Employment Center located in Abrera, dedicated to labeling, handling, and packaging products, offers a vacancy for a PURCHASING AND RECEPTION ASSISTANT. Tasks, Functions and Responsibilities: Telephone switchboard operation: call reception, distribution and filtering. Visitor reception: issuing visitor cards and completing the visitor logbook. Ordering office supplies and cleaning products. Weekly inventory of office and cleaning supplies. Coordination with courier companies, receiving packages and delivering them to the designated recipients. Postal mail management and distribution. Maintaining order and cleanliness at the workplace during and at the end of each shift. Compliance with specific occupational health and safety regulations. Management of orders for the meeting room coffee machine service. Requesting quotations. Requesting ERP system creation of items and components. Reviewing and signing the purchase order workflow. Reviewing and signing the invoice workflow. Distributing all invoices/orders to department heads for signature. Distributing all invoices/orders to Management for signature. Knowledge of Housekeeping and Cleanliness Regulations. Knowledge of the Quality Management System. * Minimum 1 year of experience in similar positions. * Intermediate-level Vocational Training (FP) qualification in Administration. * Competencies / Knowledge: Customer service by telephone and in person. Ability to filter calls. Organization. Initiative. Speed in conflict resolution. Highly dynamic, versatile, responsible person with strong motivation to work. * Availability of personal vehicle. * Driving license: Class B. * Temporary employment contract (12 months). * Full-time working schedule. * Gross monthly salary: 1400. * Other relevant information: Working hours: Initially an intensive morning shift (7:00–15:00), later possibly converted to a split shift. Immediate start. Position type: Full-time. Preferred residence near the workplace: Baix Llobregat, Abrera, Martorell. Flexibility and availability for varying working hours is valued. Possession of a driving license and personal vehicle is preferred. A valid disability and/or incapacity certificate is mandatory.