Job Summary: We are seeking a passionate Faculty Secretary with strong administrative management skills and excellent interpersonal abilities, to work within a dynamic university environment. Key Highlights: 1. Join a dynamic and passionate team in the education sector. 2. Opportunity for professional growth with access to continuous training. 3. A collaborative work environment that encourages initiative and human excellence. Do you have experience in administrative functions and document management within the academic field? If you are passionate about administrative management, enjoy interacting with people, and thrive in a dynamic university environment, we want to meet you! At UIC Barcelona, we are looking for a highly motivated **Faculty Secretary for our Sant Cugat campuses**, deeply committed to the education sector and aligned with our University’s purpose: Humanizing the Transformation of Society. UIC Barcelona has approximately 8\.000 students, offering access to 16 undergraduate programs, eight double degrees, and around 30 international double degrees. We also offer a wide range of master’s programs, postgraduate courses, and continuing education programs. Our daily work is guided by rigor, critical thinking, collaboration, initiative, quality, and humility. The pursuit of excellence is part of our DNA; therefore, at our university, we seek professionals committed to transmitting values through their professionalism. Learn more: https://www.uic.es/en **Responsibilities** * Manage and oversee student enrollment and academic records to ensure compliance with formal and content requirements. * Organize space and timetable management, delivering a service that guarantees the proper functioning of the undergraduate program. * Provide support to national and international students, handling all required administrative procedures throughout their studies and ensuring timely resolution of their inquiries. * Support faculty members to facilitate teaching-related tasks, scheduling, and other related needs. * Draft and distribute official communications and internal memos to students, faculty, and other departments to ensure correct processing of enrollments, applications, and student requests. * Support your direct supervisor in preparing required documentation and/or administrative tasks, as well as collaborating with other areas supporting the undergraduate program—such as Internships or Faculty—and providing occasional classroom support during undergraduate examinations. **Requirements to perform this role:** * A proactive individual with initiative to make things happen. * Someone who anticipates potential events through proactive thinking. * Strong organizational and planning skills. * Team-oriented and collaborative when managing interdepartmental tasks. * Problem-solving ability. * Efficient handling of unexpected situations. * Flexibility and adaptability to change. * Digitally proficient, accustomed to working with various Office tools and open to technological innovation. Intermediate Excel proficiency. * Three years’ experience in administration is valued. **What we offer:** * Immediate incorporation. * Permanent position. * Competitive salary based on the candidate’s contribution—details will be provided during the first stage of the selection process. * Full-time schedule. We value the wellbeing and quality of life of our staff and recognize that each person has different needs. Our **emotional salary** includes: * Flexible working hours. * 38\-40 days of annual paid vacation (accrued). * On-site work, with the possibility of remote work one day per week, depending on the nature of the role. * 50% discount on the midday menu at our University restaurant. * Staff parking at the Barcelona Campus. * Flexible compensation: public transport, meals, health insurance, childcare. * Professional development: opportunity to define and grow your professional career with access to continuous training in soft skills, sales techniques, languages, and more. * Collaborative work environment: join a dynamic, motivated, and passionate team in an environment that fosters initiative, human excellence, and sustained effort. Minimum qualification: Higher Vocational Training Diploma (FP II). One year’s prior experience in a related administrative position. Languages: native-level Catalan and Spanish; intermediate English (conversational level). Proficiency in Microsoft Office suite (Word, Excel, PowerPoint). Competencies: achievement-oriented, focused on both internal and external customers, proactive, solution-oriented, and detail-focused. A disability certificate of 33% or higher will be valued.
David Muñoz
Indeed · HR
David Muñoz
Indeed · HR
