Administrative Assistant

Description

Job Summary: We are seeking an Administrative Assistant to manage documentation, inventory, HR tasks, and optimize administrative processes, ensuring compliance with internal policies. Key Highlights: 1. Indefinite-term contract and job stability. 2. Position with a high degree of autonomy. 3. Opportunity to optimize administrative processes. * INSTALDECO * Barcelona * * ### **Experience** At least 3 years of experience * ### **Salary** Compensation not specified * + ### **Area \- Position** **Administrative and Secretarial Staff** - Administrative Assistant + ### **Category or Level** Employee + - ### **Vacancies** 1 - ### **Applicants** 5 - * ### **Contract Type** Indefinite-term Contract * ### **Working Hours** Full-time Offer validity: until 03/24/2026\. ### **Responsibilities** Main Responsibilities • Manage and control all administrative documentation, both physical and digital. • Administer legal documentation, ensuring its accurate and timely updates. • Manage visitor reception, as well as correspondence and parcel handling. • Plan, manage, and supervise office supplies and PPE inventory, among others, ensuring availability and efficient usage. • Administer attendance tracking, employment documentation, and HR-related administrative processes. • Ensure compliance with internal policies and established administrative procedures. • Analyze and optimize administrative processes to improve efficiency and contribute to cost reduction. ### **Requirements** Academic Qualifications • Vocational Training (Intermediate or Advanced Level) in Administrative Management, Administration and Finance, or a related field. Experience • Minimum 3 years of experience in administrative roles. • Specific experience in Occupational Health and Safety (OHS) management. Technical Knowledge • Knowledge of OHS administrative management. • Proficiency in Microsoft Excel. • Basic knowledge of labor regulations. • Familiarity with basic accounting processes and financial management. Key Competencies • Strong organizational and control skills. • Autonomy. • High level of responsibility and confidentiality. • Ability to meet deadlines. ### **What We Offer** • Indefinite-term contract. • Position with a high degree of autonomy. • Job stability. • Compensation commensurate with experience and responsibilities. On-site work mode