Personal Assistant

Description

**Personal Assistant:** **Part\-time, Barcelona (2\-month project, may become longer term)** **Pay:** €16–20 per hour (autónomo, invoiced monthly) **Hours:** 32 hours per month — two fixed 4\-hour slots per week **Length:** 2 months to start, with a view to continuing longer term if it works for both of us **Location:** Barcelona, in person (partly on foot around the city — not a desk\-only role) I've been based in Barcelona for a few years and run a UK marketing agency remotely. Work is going well; the practical side of my life is what needs someone on it. I'm looking for a personal assistant to take the day\-to\-day admin and errands off my plate so I can focus on the business. This is a temporary project for the next two months. If it works, I'd like it to become a longer\-term arrangement — including possible remote support later when I relocate to Italy. **What you'll actually do** * Find, hire and manage a cleaner for my apartment (you'll be their point of contact, not me) * Errands: pharmacy and prescription runs, Amazon orders and returns, collecting packages, dropping things at my place * Bureaucracy: booking cita previa, dealing with the Ayuntamiento, banks, gestor — anything Spanish and painful * Booking doctors, dentist, physio and getting them into my calendar * Planning trips: I'll give you the format and a budget, you come back with two options, book the one I pick, and put together a one\-page itinerary * Occasional filming on a phone/gimbal for personal or work projects * Light inbox triage: flagging what needs my attention and sending simple template replies (no client decisions — those stay with me and my team) * One weekly marketing email: a short client testimonial breakdown, built from a fixed template and video we've already shot, drafted with AI tools (ChatGPT/Claude) and sent every Thursday. About 2 hours a week. This is the one business task in the role — it's judged on going out every week, not on being a masterpiece * A 20\-minute weekly check\-in where you bring the list and I make the calls We'll start slowly so you can learn how I work. I'll show you something once — after that, take notes, record it, and handle it confidently. Mistakes happen. What matters is that you flag them, we look at why, and they don't repeat. **You'll do well here if you're** * Proactive — you find the answer before I ask the question * Calm, organised and detail\-driven * Clear in communication and respectful of time — yours and mine * Comfortable on the phone in Spanish and English * Happy moving around the city, not just sitting at a laptop * Comfortable using ChatGPT or Claude to draft and edit text, and able to make it sound human * Interested in seeing how someone runs a business and a life at the same time **Non\-negotiables** * Fluent English and Spanish * Reliability — the two weekly slots are fixed and I plan around them * Attention to detail; no repeated mistakes or sloppy work * Present when we're working — no phone scrolling during check\-ins or calls * Initiative — waiting to be told what to do won't work here **Why this role exists** You'll work directly with me, not through layers of management. It's a small, simple setup: I need someone I can trust to run the practical side of my life properly, so I can put my head fully into the business. Do it well for two months and there's a longer\-term arrangement on the table. **To apply** Record a quick Loom (1–2 minutes) introducing yourself — what you did in your last role, what you're genuinely good at, and why this fits your personality. No script, just talk. **And answer these:** * Tell me about a time you took initiative before being asked. Situation, what you did, result. (Don't write "I'm proactive" — show me.) * If I asked you to organise a week\-long trip for two — personal or work — with a budget and a couple of preferences, walk me through how you'd plan it, from first question to final booking. * Describe the first 10 seconds of your first day working with me, as if it were a short film scene. Under 3 sentences. Hint: the proactive ones find a way to contact me outside this platform. Those go straight to the top of the list. Thanks, Roberto Job Type: Part\-time Pay: 16\.00€ \- 20\.00€ per hour Application Question(s): * Do you speak fluent English and Spanish? * This role is mostly practical: errands around the city, booking appointments, dealing with Spanish bureaucracy, planning trips, and one weekly marketing email drafted with AI tools. When you're learning a new process, how do you make sure it sticks? (Notes, recordings, checklists — tell me your actual method, not "I'm a fast learner.") * Tell me about a time you took initiative before being asked. What was the situation, what did you do, and what was the result? (Don't write "I'm proactive." Show me you are.) * Your chance to show creativity: describe the first 10 seconds of your first day working with me, as if it were a short film scene. Under 3 sentences — I want to see it, not read a CV. * What's one system, tool, or habit you've built to make your own life or work more organised? Be specific — an app, a workflow, a daily rule. Work Location: In person