Administrative/Logistics Officer

Description

Job Summary: Fira de Barcelona is seeking an Administrative/Logistics Officer for its Catering department, providing support in administrative management of procurement and suppliers, and ensuring operational efficiency. Key Highlights: 1. Indefinite incorporation into a leading institution 2. Collaborative and innovative environment with cross-functional teams 3. Continuous training and opportunity to participate in global events **Fira de Barcelona** is one of Europe’s most prominent trade fair institutions, thanks to its venues, activities, and consolidated leadership. Currently, we are seeking an **Administrative/Logistics Officer** to join Fira de Barcelona’s Catering business line, supporting the department’s administrative management and contributing to the smooth daily operation. **What will you do?** The selected candidate will be responsible for supporting the administrative management of the Procurement and Catering area, including invoice and delivery note tracking, supplier management, tariff updates, and resolution of administrative incidents. This role requires strong organizational skills, attention to detail, and coordination across departments, ensuring efficient management aligned with Fira de Barcelona’s quality standards. **Main Responsibilities:** * Review and manage departmental invoices. * Enter and update invoices in the management system. * Manage and monitor delivery notes. * Track and coordinate with suppliers. * Modify and update tariffs in the system. * Handle incidents related to invoicing, pricing, and delivery notes. * Archive and maintain up-to-date administrative documentation. * Coordinate with other departments to ensure smooth daily operations. **Who are we looking for?** * **Higher Vocational Training Certificate (CFGS)** in **Administration and Finance** or **Logistics and Transport**, or equivalent qualification. * Minimum of **3 years’ experience** in similar administrative roles, preferably related to logistics, procurement, or catering. * Knowledge of SAP and proficiency in Microsoft Office. * Prior experience in the food or catering sector is desirable. * Languages: native or advanced level in Catalan and Spanish; English proficiency is valued. * Strong organizational ability, attention to detail, and administrative follow-up skills. * Ability to handle incidents and coordinate with suppliers and various departments. * Proactive, solution-oriented profile with strong teamwork skills. **What do we offer?** * Indefinite contract with a leading institution involved in high-impact projects. * Collaborative and innovative environment with cross-functional teams. * Flexible working hours and teleworking options. * Competitive base salary, plus variable and flexible compensation. * Continuous training, social benefits, free parking, and staff cafeteria. All this, at the heart of Barcelona, within an institution driving the city’s economic and cultural development — through international projects, diverse teams, and the opportunity to participate in **world-renowned events**.