EXECUTIVE ASSISTANT

Description

Job Summary: We are seeking an Executive Assistant to provide key organizational and administrative support to partners in a dynamic environment. Key Responsibilities: 1. Organizational and administrative support to partners. 2. Management of calendars, meetings, and travel logistics. 3. Support for projects, presentations, and internal coordination. Work Location Barcelona Mission The selected candidate will be a key figure in the team’s daily operations, providing organizational and administrative support to partners. Reports To Partners Roles and Responsibilities Organizational and administrative support. General administrative management of the team. Coordination of calendars and internal meetings. Organization of project-related meetings. Client service via phone and in-office visits. Logistics management. Travel organization (flights, hotels, transportation). Meeting room coordination. Support for external events or meetings. Project support. Assistance in preparing and formatting presentations. Documentation organization for meetings or committees. Ad-hoc support for project materials. Operational team support. Internal coordination among partners. Management of day-to-day operational tasks. Support for project organization. Competencies Organization and planning. Ability to manage multiple tasks and efficiently coordinate calendars, meetings, and travel. Proactivity. Ability to anticipate team needs and autonomously resolve operational issues. Attention to detail. Accuracy in preparing documentation, presentations, and coordinating meetings. Interpersonal communication. Professional and courteous interaction with clients, partners, and colleagues, maintaining clear and professional communication. Discretion and confidentiality. Ability to handle sensitive information typical of financial and corporate operations environments. Flexibility. Ability to adapt to a dynamic work environment where priorities may shift according to project demands. Experience Minimum 3 years of experience as an Executive Assistant. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools. Education Degree in Business Administration, Communications, or a related field. Languages **Languages:** Native Spanish and professional-level English.