Administrative Assistant for Maintenance

Description

Ref. 152602 EM EMBUTIDOS MONELLS, S.A. Sant Miquel de Balenyà, Osona Full-time position (40 hours per week), Monday to Friday, with standard central shift and legally mandated breaks. Flexible working hours. Permanent contract. 23/06/2026 Job Description Join our team as an Administrative Assistant for Maintenance! Are you passionate about organization, document control, and administrative management? At Embotits Monells S.A., we are seeking an Administrative Assistant for Maintenance to help ensure proper tracking of the department’s administrative processes—guaranteeing document control, procurement management, and cost monitoring related to the maintenance of our facilities and equipment. Our core values are: Integrity ✨ – Teamwork – Positive and Passionate Attitude – Innovation – Pursuit of Excellence Requirements * Qualification: Vocational Training Level II in Administration or equivalent * Preferred qualifications and skills: Minimum education: Vocational Training Level II in Administration or equivalent. Prior experience in administrative roles related to maintenance, procurement, or document management is desirable. Proficiency in computer tools and document management systems. Strong organizational and planning abilities. Proactivity and initiative. Service-oriented mindset and focus on internal customers. Commitment to work and attention to detail. Ability to work autonomously and manage multiple tasks simultaneously. * Responsibilities: Manage and keep up-to-date the technical and administrative documentation of the Maintenance Department, including\-contracts, periodic inspections, audits, manuals, and legal documentation associated with equipment and facilities. Manage the department’s procurement process, placing orders for materials, spare parts, and services, and tracking their delivery and associated documentation. Control and verify procurement documentation, ensuring correct alignment among purchase orders, delivery notes, and invoices, and preparing documentation for subsequent submission to the Finance Department. Perform administrative tracking and control of maintenance costs and expenses, recording and updating information in corporate document management and cost-control tools (DocuWare). Manage and supervise documentation and work notifications from external suppliers, ensuring proper tracking of contracted services. Coordinate administrative follow-up of external repairs and maintenance for equipment and facilities—such as pallet trucks, stackers, scales, freight elevators, and other auxiliary equipment. Collaborate with various departments across the company to facilitate proper administrative management of maintenance activities and ensure information availability and traceability. * Must-have: If you seek a dynamic environment where each day brings new challenges and opportunities for professional growth, we’re waiting for you! * Additional benefits: We offer: Salary commensurate with candidate evaluation. Specific on-the-job training. Flexible compensation. Special conditions on certain services or purchases available exclusively to our employees. Internal promotion opportunities with potential for career advancement within the company. You will join a solid, well-established company undergoing continuous evolution and committed to constant improvement and innovation. Conditions Location Sant Miquel de Balenyà County Osona Number of positions 1 Category Administrative Assistant Department Engineering and Maintenance Working hours Full-time position (40 hours per week), Monday to Friday, with standard central shift and legally mandated breaks. Flexible working hours. Salary As per collective agreement Contract type Permanent Contract duration Permanent Publication date 23/06/2026 CompanyEMBUTIDOS MONELLS, S.A. LocationSant Miquel de Balenyà CountyOsona