NOTARIAL ADMINISTRATIVE ASSISTANT

Description

DESCRIPTION **NEXO GROUP** ============== ### **Join our team as a NOTARIAL ADMINISTRATIVE ASSISTANT!** **Nexo Group**, a leading company in the sector, is seeking to hire a **NOTARIAL ADMINISTRATIVE ASSISTANT** with a proactive attitude and commitment to excellence to join our team at our offices. If you have experience in administrative tasks, document management, and public service, this is your opportunity to grow professionally within a dynamic environment offering substantial learning potential! **What will you do on a daily basis?** As a **Notarial Administrative Assistant**, you will be a key component of our office operations, playing a fundamental role in general **ADMINISTRATIVE** work. Your responsibilities will include: * **Comprehensive Document Management:** Organizing, classifying, archiving, and keeping up-to-date all relevant notarial documentation. This includes files, deeds, minutes, and other legal documents, ensuring correct **ARCHIVING** and easy access. * **Support in Procedures:** Actively assisting in the preparation and management of notarial and registry **PROCEDURES**, supporting information collection and formalization of files. * **Public Service:** Serving as the first point of contact for our clients, providing courteous, professional, and efficient service. You will resolve inquiries, schedule appointments, and guide users through their procedures. * **Operational Tasks:** Performing various administrative tasks to ensure smooth and efficient daily workflow. This may include correspondence management, photocopying, document scanning, and maintaining order in the workspace. * **Administrative Support:** Providing general support to the notarial team in functions facilitating daily operations, including managing the **BUREAUCRACY** inherent to notarial processes. **What are we looking for in you?** * **Experience:** Minimum **2 years of proven experience** in similar positions, preferably within notarial offices, registries, or law firms. * **Skills:** Strong organizational ability, attention to detail, discretion, and proficiency in handling sensitive **DOCUMENTATION**. * **Competencies:** Excellent communication and customer service skills. Ability to work both independently and collaboratively while managing multiple tasks simultaneously. * **Knowledge:** Familiarity with Microsoft Office (Word, Excel, Outlook) and document management systems will be valued. * **Attitude:** Proactivity, responsibility, and strong commitment to confidentiality and professional ethics. **What do we offer?** * **Schedule:** Full-time position with hours from **Monday to Thursday: 09:00–14:00 and 16:00–18:00; Fridays: 09:00–14:00** — a schedule enabling work-life balance. * **Salary:** Competitive monthly gross salary of **€1,808.53**. * **Contract:** Initial contract via an ETT (Temporary Employment Agency), with **real possibility of permanent integration** into Nexo Group’s staff. An opportunity to consolidate your career with us. * **Environment:** Join a professional and dynamic team at a prestigious notary office. **Ready for this challenge?** If you meet the requirements and are seeking an opportunity to develop your career in notarial administration, we want to meet you! Send us your CV and prepare to take the next step in your professional journey with **Nexo Group**. We look forward to hearing from you! REQUIREMENTS * **Experience:** Minimum **2 years of proven experience** in similar positions, preferably within notarial offices, registries, or law firms. * **Skills:** Strong organizational ability, attention to detail, discretion, and proficiency in handling sensitive **DOCUMENTATION**. * **Competencies:** Excellent communication and customer service skills. Ability to work both independently and collaboratively while managing multiple tasks simultaneously. * **Knowledge:** Familiarity with Microsoft Office (Word, Excel, Outlook) and document management systems will be valued. * **Attitude:** Proactivity, responsibility, and strong commitment to confidentiality and professional ethics.