Administrative Assistant

Description

Job Summary: We are seeking an F&B Administrative Assistant to support the department with document management, record control, and inventory tracking, contributing to daily operational efficiency. Key Highlights: 1. Collaboration in an iconic resort and a motivated team. 2. Opportunities for professional growth and continuous training. 3. A culture of excellence, innovation, and creativity. Description At our Club Mac Resort 3\* Puerto de Alcudia, we are looking for a committed and talented F\&B Administrative Assistant to join our Club Mac Resort team. Join us and become part of an environment where gastronomy and innovation converge to create unforgettable experiences. Your mission will be... To collaborate with the Food \& Beverage Director to provide administrative, documentary, and organizational support to the F\&B department, ensuring accurate control of records, documentation, signage, inventories, and internal communications, thereby contributing to the area’s daily operational efficiency. Key Responsibilities * Manage, review, update, and archive all departmental documentation—both physical and digital (HACCP, Quality, Selective Waste Management, daily logs, checklists, forms, and lists). * Replace outdated documentation and ensure all operational and regulatory information remains up to date. * Prepare and update menus, signage, printed materials, and informational resources for various sales points according to operational changes. * Receive, review, and distribute internal communications, coordinating administrative needs with department heads. * Support preparation for internal and external audits (HACCP / Quality) and ensure required documentation is complete and well-organized. * Collaborate with other departments to ensure efficient administrative workflows and contribute to the smooth operation of the F\&B area. What We Offer * Inspiring Work Environment: An iconic resort with a motivated team and a constantly evolving setting. * Professional Growth Opportunities: Continuous training and development prospects within the hospitality sector. * Culture of Excellence and Creativity: We believe in professionalism, innovation, and commitment to quality—your ideas and talent are valued. * Competitive Benefits: An attractive compensation package and additional benefits. * Full-time fixed-term discontinuous contract to commence the 2026 season. If you’re seeking a challenge that enables you to fully develop your potential and join a team of excellence at a hotel combining luxury, comfort, and innovation, we’d love to meet you! Professionalize your career with us! Requirements Required Profile * Proven Experience: 1–3 years in a similar role, preferably in hospitality or F\&B departments. * Key Competencies: Organization and planning, attention to detail, teamwork, effective communication, ability to follow procedures, adaptability to change, responsibility, and confidentiality. * Languages: Basic-to-intermediate English; knowledge of other languages is a plus. * Academic Qualifications: Completed higher vocational training in administration, accounting, or any other field related to F\&B or administrative management. * Proficiency in Microsoft Office suite, digital archiving systems, document editing, and hotel management software is required.