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Job Summary: We are seeking an Administrative Assistant to manage invoices and accounting tasks, support organizational documentation, and collaborate with other departments in a new environment. Key Responsibilities: 1. End-to-end management of supplier invoices and accounting tasks 2. Support in administrative documentation, reporting, and internal record-keeping 3. Opportunity to contribute ideas for improvement and safety in new facilities We need an Administrative Assistant for our team in Zaragoza. Your main responsibilities will include detailed invoice management, including reviewing any discrepancies and resolving supplier claims and other related contacts. You will also handle key administrative tasks for the accounting department, such as posting and recording supplier invoices. You must obtain approvals for invoices and related documentation from the respective departments to ensure smooth workflow. You will manage supplier invoices from end to end—from receipt and verification through preparation for approval and payment. You will maintain well-organized administrative and financial documentation for the department, archiving and classifying important information. You will support the preparation, tracking, and control of general administrative documentation, as well as the drafting of reports and internal records. You will closely collaborate with other company departments to ensure seamless flow of information and documentation. Your initiative in keeping your workspace and facilities orderly will be valued. We seek someone who contributes ideas to improve their own role—and especially workplace safety. This is an opportunity to join an established company and participate in launching new facilities. Minimum qualification: Higher Vocational Training Degree in Administration and Finance or equivalent. Minimum 2 years’ experience in administrative and financial tasks. Proficiency in Microsoft Office Suite. Hands-on experience with SAP or a similar ERP system is essential.
