Office Secretary

Description

Job Summary: TTA, an international leader in renewable energy engineering and consulting, seeks an organized and proactive Office Secretary to manage daily office operations and coordinate international travel. Key Highlights: 1. Manages daily office operations and coordinates international travel. 2. Supports management and teams in events and administrative tasks. 3. Multicultural and people-centered work environment. **1. Who We Are** Trama TecnoAmbiental (TTA), headquartered in Barcelona, is an **international leader in engineering and consulting specialized in renewable energy**. Since 1986, we have driven innovation in distributed generation and energy access for sustainable development. Our multidisciplinary team combines technical expertise with solid management experience gained through participation in projects worldwide. We have been **pioneers in renewable energy-based microgrids**, from conceptualization and design to implementation and dissemination. **Sustainability** and **social responsibility** guide our work, ensuring our projects generate significant impact. **2. Position Description and Responsibilities** We are seeking an **organized and proactive Office Secretary** to ensure the smooth operation of our Barcelona office and support our staff through efficient coordination of international travel for projects around the world. You will ensure that our team (35 on-site and 25 remote staff) can focus on their work within a well-organized, welcoming, and efficient office environment. **Main Responsibilities:** * **General Office Management**: Maintain daily operations; manage supplies, equipment, furniture, and meeting rooms; coordinate with cleaning, maintenance, and repair service providers. * **Reception Duties**: Manage front desk operations, telephone calls, visitor coordination, and courier services. * **Travel Coordination**: Organize international travel, including flights, accommodation, visas, insurance, vaccinations, equipment, travel funds, and security protocols. Ensure seamless logistics for business trips and expense reimbursements. * **Administrative Support**: Support management and internal teams in events (attendance or organization), off-site meetings and appointments, physical and digital document filing and organization, and cross-functional administrative tasks (HR, Finance, Marketing). **3. Candidate Profile** The ideal candidate must possess the following competencies: * Professional education in administration, finance and/or executive assistance * Prior experience in a similar professional setting * Strong communication skills in Catalan, Spanish, and English (additional languages are valued) * Proficiency in Word, Excel, PowerPoint, and email applications * High organizational ability and attention to detail * Proactive attitude, problem-solving capability, and ability to multitask * Team-oriented mindset with a professional demeanor * Ability to work autonomously and collaboratively **4. Employment Conditions** TTA offers a multicultural, supportive, and people-centered work environment. * **Contract Type**: Permanent, 40 hours per week, with shortened Friday working hours * **Salary and Benefits**: €23,000–€26,000 gross annual salary, depending on qualifications; meal vouchers and private health insurance as flexible compensation * **Start Date**: Immediate * **Location**: Barcelona (El Clot) **Interested?** Submit your application via the form on our website: https://ttaenergy.com/ca/treballa-a-tta. Only preselected candidates will be contacted. More detailed information available at: www.ttaenergy.com/ca. Employment Type: Full-time, Permanent Contract Salary: €23,000.00–€26,000.00 per year Benefits: * Shortened working hours on Fridays * Private health insurance * Meal vouchers Work Location: On-site employment