Comprehensive Administrative Support for Office Operations

Description

Job Summary: We are seeking a proactive and organized administrative professional to join our team, managing documentation, inventory, invoicing, and coordinating internal and external communications. Key Highlights: 1. Manages documentation, inventory, and invoicing in an organized manner. 2. Collaborates with sales and warehouse teams, and handles customer/supplier communications. 3. Provides a stable work environment and opportunities for growth. We need a self-motivated and well-organized individual to become part of our team. Your responsibilities will be critical to daily operations, including document handling and communication with various individuals and companies. You will maintain detailed records of delivery notes, ensuring inventory is always up to date. You will also interact with suppliers, customers, and other contacts, providing friendly and effective service. Your role will also include invoicing tasks—reviewing documents and tracking pending payments and receivables. Maintaining both physical and digital files in order will be essential for office efficiency. Additionally, you will be responsible for ordering necessary office supplies to ensure comfortable working conditions for all staff. You will coordinate with sales and warehouse teams to ensure smooth workflow and resolve stock-related inquiries. Prior experience in similar administrative roles is valued, along with proficiency in office software—especially Excel—and familiarity with enterprise management systems. We seek a detail-oriented, highly organized individual eager to support the team. A permanent contract, competitive salary, and a positive work environment with opportunities for professional growth are offered. Vocational Training Certificate (Intermediate or Advanced Level) in Administration and Finance, Secretarial Studies, or equivalent qualification. Prior administrative experience, preferably in the industrial or supply sector. Proficiency in Microsoft Office suite, with particular emphasis on Excel. Familiarity with enterprise resource planning (ERP) software. Strong organizational skills, attention to detail, and ability to prioritize tasks. Excellent customer service attitude and communication skills.